Human Resources/ Payroll Assistant

Omega Electronics Manufacturing Services; San Jose (CA); On-site; USD 27,552 - 41,328; Full time

Benefits offered by this job

Paid Vacation

Medical

Vision

Paid Holidays

401K with matching

Job summary

A leading electronics manufacturer in San Jose seeks a motivated Payroll Assistant/Human Resources Assistant to support the Director of Human Resources and the Chief Executive Officer. In this on-site role, you will handle administrative tasks including payroll support, meeting coordination, and maintain comprehensive records. Candidates should possess strong organizational skills and a relevant degree. Benefits include paid vacation and 401K matching.

Qualifications

• 1 to 3 years of experience in a HR assistant role or similar.
• Detail-oriented and highly organized.
• Experience handling confidential materials with discretion.

Responsibilities

• Provide administrative support to HR and CEO.
• Assist with bi-weekly payroll duties and record keeping.
• Organize meetings and travel arrangements.

Skills

Proficient with Microsoft Office

Interpersonal skills

Familiarity with payroll software

Excellent communication skills

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office Suite

ADP Select

BizPro

Workforce Now

Job description

Base pay range

$20.00/hr - $30.00/hr

This position is 100% on-site, and below is what you will bring:

Job summary

The Payroll Assistant/ Human Resources Assistant will provide comprehensive administrative and operational support to the Director of Human Resources and the Chief Executive Officer. The ideal candidate for this position is someone highly motivated, goal-oriented, and able to work independently to accomplish tasks.

Minimum qualifications

• Experience handling confidential and sensitive materials with discretion
• Ability to prioritize workload proactively and expeditiously
• Ability to incorporate creative approaches to various projects by taking initiative, problem solving, and working independently
• 1 to 3 years of experience in a HR assistant role or similar
• Detail-oriented and highly organized
• Excellent professional presence
• Must be Permanent USA resident or USA Citizen

Essential duties and responsibilities

• Provide general administrative support, including handling daily calendar, emails, phone calls, and prioritizing schedules based on leader’s needs
• Maintain comprehensive and accurate records
• Organize domestic and international travel (including, but not limited to Visa arrangements)
• Coordinate and support staff/leadership meetings, teleconferences, leadership off-sites, and other organizational events (such as coordinating catering as necessary)
• Assist with meeting presentations
• Assist with bi-weekly payroll duties and record keeping (timecards)
• Assist with maintenance of I-9 records
• Help with audits as needed throughout the year (401K, Workers Comp, OSHA, etc.)
• Assist with day-to-day record keeping
• Ensure safety compliance (monthly walk-throughs of facility to check fire extinguishers, first aid kits, and look for any compliance issues to address real-time)
• Order supplies, federal and state pamphlets, etc. as necessary
• Other duties can and will likely be assigned as deemed necessary

Skills

• Must be proficient with Microsoft Office (Outlook, Word, Excel, and PP)
• Great interpersonal skills
• Familiarity with BizPro, Workforce Now, BASIC, EASE, EZPay, XactPay, ADP Select
• Excellent communication skills (verbal and written)

Education

Bachelor’s degree or equivalent combination of education and/or experience is required.

Benefits

• Paid Vacation
• Medical
• Vision
• Paid Holidays
• 401K w/ matching

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Human Resources

Industries

• Appliances, Electrical, and Electronics Manufacturing