Hybrid Payroll & HR Admin Specialist

Generations-LL; Oregon (WI); Hybrid; USD 32,000 - 45,000; Full time

Job summary

Generations LLC is seeking an HR/PR Assistant to support payroll processing for 1,000+ employees across multiple states. The role focuses on data entry, reconciliation, and keeping records across systems, with limited on-site support during peak times.

This position offers a hybrid schedule after a 90-day period, with travel to campuses as needed for open enrollment and audits. Strong attention to detail and confidentiality are essential.

Qualifications

• Associate’s degree in HR, Business Administration, or related field (or equivalent work experience).
• 1–3 years’ payroll/HR experience; multi-state experience preferred.
• Experience with UKG, Paychex, Employee Navigator, or other payroll systems is a plus.
• Knowledge of FLSA, ERISA, COBRA, and state wage-hour/payroll laws.
• Strong attention to detail and accuracy in data entry.
• Ability to maintain confidentiality and handle sensitive information.
• Sufficient computer skills, including Microsoft Office, Outlook, and Internet.
• Excellent communication and customer service skills.
• Travel between campuses for scheduled events/projects as needed.

Responsibilities

• Audit payroll transactions: new hires, terminations, wage adjustments, deductions.
• Update employee records in stand-alone systems for hires/terminations.
• Prepare and submit payroll and GL files to Accounting software.
• Resolve payroll discrepancies and respond to pay inquiries.
• Support year-end payroll activities (W-2, ACA 1095-C prep).
• Maintain payroll records in compliance with laws.
• File payroll docs in HRIS and personnel files.
• Assist with on-site payroll reporting and data reconciliation.

Skills

Attention to detail

Discretion/Confidentiality

Communication skills

Microsoft Office proficiency

Education

Associate’s degree in HR/Business Admin

Tools

UKG

Paychex

Employee Navigator

Job description

Generations LLC is seeking an HR/PR Assistant to support payroll processing for 1,000+ employees across multiple states. The role focuses on data entry, reconciliation, and keeping records across systems, with limited on-site support during peak times.

This position offers a hybrid schedule after a 90-day period, with travel to campuses as needed for open enrollment and audits. Strong attention to detail and confidentiality are essential.