HR & Payroll Administrative Coordinator

UR University of Richmond; United States; On-site; USD 25,000 - 34,000; Full time

Job summary

University of Richmond is seeking an administrative professional to support Dining Services with payroll, timekeeping, HR coordination, and employee records. The role acts as a liaison with HR, Payroll and university departments, handling Workday tasks and onboarding logistics.

You will manage department communications, assist leadership with events, and coordinate special projects, while ensuring accuracy, confidentiality, and timely reporting.

Qualifications

• Excellent organizational, communication, customer service, and problem-solving skills.
• Ability to manage multiple priorities, meet deadlines, and complete work independently with a high degree of accuracy.
• Ability to maintain confidentiality when handling sensitive employee, payroll, and personnel information.
• Ability to work effectively with employees and managers at all levels and interact with diverse groups with professionalism, tact, and diplomacy.
• Strong attention to detail and demonstrated ability to review, audit, and reconcile information and identify discrepancies.
• Ability to research and resolve routine administrative issues and recognize when matters should be referred to or escalated to the appropriate manager or university department.
• Proficiency with Microsoft Office, particularly Excel, and the ability to learn and effectively use payroll, HR, scheduling, and other administrative systems.

Responsibilities

• Payroll, timekeeping & attendance review across Dining Services units; verify hours, attendance, leave balances and training information.
• Maintain confidential employee records and coordinate payroll processes with HR and Payroll.
• Generate and audit workforce, payroll, attendance, overtime, training, and operational reports.
• Serve as primary administrative liaison for employees and managers; coordinate information with HR, Payroll, and other departments.
• Coordinate department communications, meetings, calendars, schedules, and events; support leadership and initiatives.
• Greet visitors, respond to inquiries, and assist with departmental procedures.
• Assist with special projects and workflow improvements.

Skills

Organizational skills

Communication skills

Customer service

Problem-solving

Attention to detail

Education

High school Diploma or GED

Associate degree (preferred)

Tools

Microsoft Office

Excel

Workday

Job description

University of Richmond is seeking an administrative professional to support Dining Services with payroll, timekeeping, HR coordination, and employee records. The role acts as a liaison with HR, Payroll and university departments, handling Workday tasks and onboarding logistics.

You will manage department communications, assist leadership with events, and coordinate special projects, while ensuring accuracy, confidentiality, and timely reporting.