HR Operations Specialist - Onsite (Payroll & Onboarding)

Warabeya North America Inc.; Stafford (VA); On-site; USD 26,000 - 34,000; Full time

Benefits offered by this job

401(k), 401(k) matching

Dental/Medical, Vision insurance - 100

Life Insurance

Paid Time Of

Job summary

Warabeya North America Inc. is seeking an HR Assistant in Stafford, VA to support daily HR operations including payroll, recruitment, and records management.

The role requires strong organizational and communication skills, and the ability to handle confidential information with discretion. Responsibilities include coordinating recruitment with HQ HR, maintaining HR records, and assisting with onboarding for the VA plant.

Qualifications

• High school diploma.
• Minimum of 3 years of administrative experience.
• English proficiency in both oral and written.
• MS Office and ERP proficiency.
• Actively listens and communicates clearly and effectively in both verbal and written forms, adapting to the audience as needed.
• Excellent at relationship building and interpersonal effectiveness.
• Ability to work onsite (remote work is not an option).
• Applicants must be authorized to work in the United States on a full-time basis at the time the employment begins and must not require sponsorship for employment visa status.

Responsibilities

• Perform administrative duties, such as maintaining employee database and sorting emails for the HR department
• Maintain proper records of employee attendance, leaves, and personal information
• Assist HQ HR and VA plant side for hiring and communicating with staffing agencies for temporary employees
• Ensure smooth communication with employees, staffing agencies, and temporary employees
• Coordinate and schedule Employee of the month, Monthly birthday party, team building events, and holiday parties
• Create the draft of manuals, procedures for HQ HR as needed to help employees and temporary employees in VA plant
• Organize and schedule appointments and meetings, take notes and distribute minutes from meetings
• Assist HQ recruiter for hiring and onboarding for VA plant
• Assist employees and temporary employees for registrations, time correction requests, and terminations
• Coordinate orientation and training sessions for new employees
• Facilitate Safety meetings for VA plant
• Provide necessary information for VA plant meetings for HR matters
• Serve as a liaison between HQ and the VA plant to improve communication and report and address HR and safety issues, ensuring the plant receives timely support from HQ when needed
• Perform other duties as assigned
• The Company reserves the right to modify, add, or remove duties and responsibilities of this role as needed to meet business requirements.

Skills

English proficiency

Communication

Interpersonal skills

Onsite work required

Education

High school diploma

Associate degree in Business Administration or HR

Tools

MS Office

ERP proficiency

HRIS experience

Job description

Warabeya North America Inc. is seeking an HR Assistant in Stafford, VA to support daily HR operations including payroll, recruitment, and records management.

The role requires strong organizational and communication skills, and the ability to handle confidential information with discretion. Responsibilities include coordinating recruitment with HQ HR, maintaining HR records, and assisting with onboarding for the VA plant.