HR Assistant - VA

Warabeya North America; Stafford (VA); In loco; USD 26.000 - 34.000; Tempo pieno

Vantaggi offerti da questo lavoro

401(k) plan

Dental/Medical, Vision insurance - 100

Life Insurance

Paid Time Off

Descrizione del lavoro

Warabeya North America is seeking an HR Assistant to support daily HR operations at the Stafford, VA site. The role covers payroll, recruitment, employee records, and general HR administration, requiring discretion and strong organizational skills.

You will collaborate with HQ HR and the VA plant team to maintain databases, help coordinate trainings, and assist with onboarding for new staff while ensuring timely responses to employee inquiries.

Competenze

• Must possess English proficiency in both written and spoken forms.
• Strong interpersonal and communication abilities are essential.
• Ability to maintain confidentiality and handle sensitive information.
• Experience with HRIS/ERP systems is preferred.

Mansioni

• Maintain employee database and sort emails for the HR department.
• Track attendance, leaves, and personal information records.
• Assist HQ HR and VA plant side for hiring and communicating with staffing agencies for temporary employees.
• Coordinate and schedule Employee of the Month, birthday parties, team-building events, and holiday celebrations.
• Draft manuals and procedures for HQ HR as needed to aid employees and temporary staff in VA plant.
• Organize appointments and meetings, take notes, and distribute minutes.
• Assist HQ recruiter with hiring and onboarding for VA plant.
• Assist employees and temporary staff with registrations, time correction requests, and terminations.
• Coordinate orientation and training sessions for new employees.
• Facilitate Safety meetings for VA plant and provide HR-related information for plant meetings.

Conoscenze

English proficiency

Interpersonal skills

Communication

Relationship building

On-site required

Formazione

High school diploma

Associate degree in Business Administration or Human Resources

Strumenti

MS Office

ERP

Descrizione del lavoro

Job Title: HR Assistant

Reports to: Head of Human Resources

Location: Stafford, VA

Job Type: Full-time/Non-Exempt

Business Hours: M-F 8:30 AM - 5:00 PM

Pay Range: $19-$25/hr

About the Company

Warabeya North America is a leading food manufacturer specializing in high-quality fresh and ready-to-eat food products. As part of the global Warabeya Nichiyo Group headquartered in Japan, we are dedicated with years of food innovation with a strong commitment to safety, quality, and continuous improvement. Our North American operations are growing, offering a collaborative, fast-paced environment where employees have the opportunity to make a meaningful impact and growth together with the company.

Position Summary

The HR Assistant supports daily human resources operations, including payroll, recruitment, employee records, and general HR administration. The role requires strong organizational and communication skills, sound knowledge of employment regulations, and the ability to handle sensitive information with discretion. The HR Assistant plays a key role in resolving employee issues and maintaining smooth HR operations.

Key Responsibilities

• Perform administrative duties, such as maintaining employee database and sorting emails for the HR department


• Maintain proper records of employee attendance, leaves, and personal information


• Assist HQ HR and VA plant side for hiring and communicating with staffing agencies for temporary employees


• Ensure smooth communication with employees, staffing agencies, and temporary employees


• Coordinate and schedule Employee of the month, Monthly birthday party, team building events, and holiday parties


• Create the draft of manuals, procedures for HQ HR as needed to help employees and temporary employees in VA plant


• Organize and schedule appointments and meetings, take notes and distribute minutes from meetings


• Assist HQ recruiter for hiring and onboarding for VA plant


• Assist employees and temporary employees for registrations, time correction requests, and terminations


• Coordinate orientation and training sessions for new employees


• Facilitate Safety meetings for VA plant


• Provide necessary information for VA plant meetings for HR matters


• Serve as a liaison between HQ and the VA plant to improve communication and report and address HR and safety issues, ensuring the plant receives timely support from HQ when needed

Additional Responsibilities

• Perform other duties as assigned


• The Company reserves the right to modify, add, or remove duties and responsibilities of this role as needed to meet business requirements.

Qualifications

Required

• High school diploma


• Minimum of 3 years of administrative experience


• English proficiency in both oral and written


• MS Office and ERP proficiency


• Actively listens and communicates clearly and effectively in both verbal and written forms, adapting to the audience as needed


• Excellent at relationship building and interpersonal effectiveness


• Ability to work onsite (remote work is not an option)


• Applicants must be authorized to work in the United States on a full-time basis at the time the employment begins and must not require sponsorship for employment visa status. This position is not eligible for employer-sponsored work authorization

Preferred

• Associate degree in Business Administration or Human Resources


• Human Resources role experience


• HRIS experience


• SHRM or PHR


• OSHA knowledge

Work Environment and Workplace

Work is primarily performed indoors in an office setting

The role may involve exposure to moving mechanical parts, regular exposure to conditions such as hot and cold temperatures, humidity, and confined spaces depending on job duties

The noise level in the work environment is typically low

Physical Requirement

To successfully perform the essential functions of this role, the employee must be able to:

• Must be able to remain in a stationary position throughout the workday, as needed


• Use hands and fingers to input data, mouse, and standard office equipment


• Attain, twist/bend, and constantly positions self to maintain files and office supplies in cabinets


• Communicate effectively using speech, written language, hearing, and visual observation in person, by phone, and via virtual platforms


• Maintain visual acuity for reading documents, computer screens, and written materials, including close and distance vision


• Lift, transport, maneuver office materials, or equipment weighing up to approximately 25 pounds


• Ability to move between workstations, meeting rooms, or office areas as needed


• Ability to sustain attention for prolonged periods while performing detailed tasks

Travel Requirements

This position may require domestic travel (including by air and car)

Benefits

• 401(k), 401(k) matching


• Dental/Medical, Vision insurance - 100% paid employee's premium


• Life Insurance


• Paid Time Of