HR Operations Specialist: Onboarding, Data & Compliance

ECS; Fairfax (VA); On-site; USD 39,000 - 41,000; Full time

Job summary

ECS is seeking an HR Operations Coordinator to support onboarding, HRIS administration, and personnel records in the Fairfax, VA office. This role ensures accurate, timely, and compliant HR processes across the employee lifecycle, collaborating with HR, Payroll, IT, Security, Recruiting and management to enable efficient operations.

Key duties include maintaining HR data in systems like ADP, generating reports, handling sensitive information, and coordinating new hire onboarding.

Qualifications

• High School diploma or equivalent required.
• 4-5 years of administrative or HR support experience preferred.
• Experience working with HRIS systems such as ADP preferred.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
• Ability to handle sensitive and confidential information professionally.

Responsibilities

• Serve as a point of contact for employee HR-related questions and direct inquiries to the appropriate HR team member.
• Support daily HR operations and administrative functions.
• Prepare employee communications, letters, employment verifications, and HR documentation.
• Maintain confidentiality of employee and company information at all times.
• Support HR inbox and ticketing/helpdesk requests and ensure timely responses.
• Maintain HR trackers, records, and operational documentation.
• Sort, log, and distribute physical mail for the HR Department.

Skills

Organizational skills

Attention to detail

Multitasking

Written communication

Verbal communication

Microsoft Office

Confidential information handling

Education

High School diploma or equivalent

Tools

ADP

Job description

ECS is seeking an HR Operations Coordinator to support onboarding, HRIS administration, and personnel records in the Fairfax, VA office. This role ensures accurate, timely, and compliant HR processes across the employee lifecycle, collaborating with HR, Payroll, IT, Security, Recruiting and management to enable efficient operations.

Key duties include maintaining HR data in systems like ADP, generating reports, handling sensitive information, and coordinating new hire onboarding.