HR Operations Coordinator – People Services & Compliance

Adflegal; Lansdowne (VA); Hybrid; USD 54,000 - 74,000; Full time

Benefits offered by this job

Medical and dental insurance

401(k) plan with company match

Paid time off

12 paid holidays per year

Job summary

Alliance Defending Freedom in Lansdowne, VA is seeking an HR Coordinator to support the HRBP team and the broader HR department. The role handles onboarding, changes, and records, while ensuring confidentiality and accuracy to enable leaders to focus on strategic people initiatives.

You will maintain data in ADP, assist with reports and meetings, help with open enrollment, performance cycles, and compliance, and participate in special projects.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• 2+ years of experience in Human Resources administration or coordination, HR operations, or similar administrative experience.
• Proficiency in Microsoft Office Suite, including Word, Excel, Teams and Outlook.
• Familiarity with HRIS Platforms (ADP is preferred, but not required).
• Strong verbal and written communication, organizational, and critical thinking skills.
• Excellent customer service and people skills.
• Ability to handle confidential and sensitive information with discretion.
• Ability to operate in an evolving work environment with ambiguity.

Responsibilities

• Provide administrative, operational, and documentation support to HRBPs across the employee lifecycle outside of recruiting, including onboarding, employee changes, transfers, promotions, compensation actions, and offboarding.
• Administer employee data transactions within the HRIS (ADP), maintaining confidential employee records, data integrity, and document retention requirements through regular audits.
• Assist with preparing reports, presentations, and data summaries for business leaders.
• Monitor and triage the shared HR inbox, responding to routine inquiries and escalating complex issues to the appropriate HRBP.
• Coordinate scheduling and logistics for HR-related meetings, including performance discussions, employee relations, investigations, and HR business partner check-ins.
• Prepare, organize, and maintain employee relations documentation under the guidance of HRBPs, ensuring accuracy and confidentiality.
• Organize and maintain HR document repositories (policies, forms, templates), ensuring proper formats, version control, and accessibility.
• Support HR programs including open enrollment, performance review cycles, and compliance initiatives as needed.
• Support organizational changes and workforce structure updates in collaboration with the broader HR team.
• Assist with user testing, updates, and troubleshooting basic user issues across HR tools.
• Track HR service requests and maintain records to support continuous process improvement efforts.
• Participate in special projects and perform other duties as assigned.

Skills

Communication

Organizational skills

Discretion with confidential data

Adaptability

Education

Bachelor's degree in HR/Business Administration or related field

Tools

ADP HRIS

Microsoft Office (Word, Excel, Teams, Outlook)

Job description

Make a difference with us! At Alliance Defending Freedom, we believe God has brought you here for His purpose—to stand for truth and defend the God-given right to live and speak it. Together, we protect religious freedom, free speech, the sanctity of life, marriage and family, and parental rights. Review our Statement of Faith to ensure we’re a fit for you.

Location: Lansdowne, VA

Team Overview

As the HR Coordinator at ADF, you will strengthen the HR Business Partner (HRBP) team and overall HR department by keeping core people operations organized, accurate, and responsive. Working across the employee lifecycle, this role ensures HR processes, records, systems, and team member support are handled with consistency, confidentiality, and care so HRBP's can effectively serve leaders and team members throughout the organization.

Key Responsibilities

• Provide administrative, operational, and documentation support to HRBPs across the employee lifecycle outside of recruiting, including onboarding, employee changes, transfers, promotions, compensation actions, and offboarding.
• Administer employee data transactions within the HRIS (ADP), maintaining confidential employee records, data integrity, and document retention requirements through regular audits.
• Assist with preparing reports, presentations, and data summaries for business leaders.
• Monitor and triage the shared HR inbox, responding to routine inquiries and escalating complex issues to the appropriate HRBP.
• Coordinate scheduling and logistics for HR-related meetings, including performance discussions, employee relations, investigations, and HR business partner check-ins.
• Prepare, organize, and maintain employee relations documentation under the guidance of HRBPs, ensuring accuracy and confidentiality.
• Organize and maintain HR document repositories (policies, forms, templates), ensuring proper formats, version control, and accessibility.
• Support HR programs including open enrollment, performance review cycles, and compliance initiatives as needed.
• Support organizational changes and workforce structure updates in collaboration with the broader HR team.
• Assist with user testing, updates, and troubleshooting basic user issues across HR tools.
• Track HR service requests and maintain records to support continuous process improvement efforts.
• Participate in special projects and perform other duties as assigned.

Minimum Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• 2+ years of experience in Human Resources administration or coordination, HR operations, or similar administrative experience.
• Proficiency in Microsoft Office Suite, including Word, Excel, Teams and Outlook.
• Familiarity with HRIS Platforms (ADP is preferred, but not required).
• Strong verbal and written communication, organizational, and critical thinking skills.
• Excellent customer service and people skills.
• Ability to handle confidential and sensitive information with discretion.
• Ability to operate in an evolving work environment with ambiguity.

Preferred Qualifications

• Working knowledge of employment law basics, including FMLA, ADA, FLSA, and I-9 compliance.
• Experience supporting file audits or compliance reviews.

At Alliance Defending Freedom, we offer competitive compensation and a comprehensive benefits package to support your well-being and growth. Our benefits include 100% covered medical and dental insurance, medical and dependent care reimbursement, paid disability, long-term care, life insurance, and a 401(k) plan with a 4% company match. We prioritize work-life balance with paid time off and 12 paid holidays each year.

Alliance Defending Freedom 50.3K subscribers

This salary range is reflective of a position based in Lansdowne, VA. This range is a good-faith estimate, and the actual salary may vary based on the candidate’s experience, skills, qualifications, and office location.

Virginia Salary Range

$53,800 - $73,600 USD

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Education

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Have you read and do you agree with ADF’s Statement of Faith and Doctrinal Distinctives? * Select...

Statement of Faith

Based on our adherence to the inspired, infallible, inerrant, and authoritative Word of God in Scripture, we profess with the Christian Church throughout time and around the world the faith expressed in the Apostles’ Creed:

I believe in God, the Father almighty, creator of heaven and earth.
I believe in Jesus Christ, his only Son, our Lord,
who was conceived by the Holy Spirit,
born of the Virgin Mary,
suffered under Pontius Pilate,
was crucified, died, and was buried;
On the third day he rose again; he ascended into heaven,
he is seated at the right hand of the Father,
and he will come to judge the living and the dead.

I believe in the Holy Spirit,
the holy catholic Church,
the communion of saints,
the forgiveness of sins,
the resurrection of the body,
and the life everlasting.
Amen.

Doctrinal Distinctives

Also, based on this confession, we are committed to honoring God by obeying the two Greatest Commandments, loving God and loving neighbor, and based on that commitment and derived from the inspired, infallible, inerrant, and authoritative Word of God in Scripture, we profess the following as necessary for living the gospel:

• We believe in the spiritual unity and equality of believers in our Lord Jesus Christ.
• We believe that the Lordship of Christ requires us as disciples to seek to conform our actions, thoughts, and desires in obedience to Him.
• We believe God creates each person with an immutable biological sex — male or female — that reflects the image and likeness of God.
• We believe God designed marriage as a unique conjugal relationship joining one man and one woman in a single, exclusive, life-long union, and God intends sexual intimacy only to occur within that relationship.
• We believe God endows all human life with inherent dignity, and it must be respected and protected from conception to natural death.
• We believe that God has endowed all humans with the natural, and inalienable right of religious freedom to believe, pursue truth, and live within ordered liberty such that no civil government may justly infringe upon it.
• We believe that God, through His Son, Jesus Christ, calls all of us to deny ourselves, take up our cross, and follow Him, knowing that He promises us abundant and eternal life.

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