HR Operations Coordinator

ECS; Fairfax (VA); On-site; USD 39,000 - 41,000; Full time

Job summary

ECS is seeking an HR Operations Coordinator to support onboarding, HRIS administration, and personnel records in the Fairfax, VA office. This role ensures accurate, timely, and compliant HR processes across the employee lifecycle, collaborating with HR, Payroll, IT, Security, Recruiting and management to enable efficient operations.

Key duties include maintaining HR data in systems like ADP, generating reports, handling sensitive information, and coordinating new hire onboarding.

Qualifications

• High School diploma or equivalent required.
• 4-5 years of administrative or HR support experience preferred.
• Experience working with HRIS systems such as ADP preferred.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
• Ability to handle sensitive and confidential information professionally.

Responsibilities

• Serve as a point of contact for employee HR-related questions and direct inquiries to the appropriate HR team member.
• Support daily HR operations and administrative functions.
• Prepare employee communications, letters, employment verifications, and HR documentation.
• Maintain confidentiality of employee and company information at all times.
• Support HR inbox and ticketing/helpdesk requests and ensure timely responses.
• Maintain HR trackers, records, and operational documentation.
• Sort, log, and distribute physical mail for the HR Department.

Skills

Organizational skills

Attention to detail

Multitasking

Written communication

Verbal communication

Microsoft Office

Confidential information handling

Education

High School diploma or equivalent

Tools

ADP

Job description

Job Description

ECS is seeking an HR Operations Coordinator to work in our Fairfax, VA office.

The HR Operations Coordinator provides operational and administrative support across the full employee lifecycle and plays a key role in ensuring HR processes are executed accurately, timely, and in compliance with company policies and applicable regulations. This role supports onboarding, HRIS administration, personnel records management, reporting, compliance initiatives, employee inquiries, and continuous improvement of HR operational processes.

This position partners closely with HR, Payroll, IT, Security, Recruiting, and management teams to support efficient and compliant HR operations in a fast-paced, multi-state workforce.

Key Responsibilities

HR Administration & Employee Support

• Serve as a point of contact for employee HR-related questions and direct inquiries to the appropriate HR team member.
• Support daily HR operations and administrative functions.
• Prepare employee communications, letters, employment verifications, and HR documentation.
• Maintain confidentiality of employee and company information at all times.
• Support HR inbox and ticketing/helpdesk requests and ensure timely responses.
• Maintain HR trackers, records, and operational documentation.
• Sort, log, and distribute physical mail for the HR Department

Onboarding

• Coordinate and manage new hire onboarding activities, including pre-employment paperwork and background checks, weekly New Hire orientation scheduling and presentation, I-9 completion, new hire boxes, and ensuring all new hire complete onboarding paperwork in a timely fashion.

HRIS & Data Management

• Enter and maintain employee data in HR systems such as ADP and other platforms.
• Maintain personnel electronic files and records in accordance with company policy and legal requirements.

Reporting & Compliance Support

• Generate standard HR reports and assist with data tracking and audits. Run periodic in-house audits of employee files to ensure proper naming conventions, missing documents, and correct categorization.
• Prepare reports for New Hire welcome boxes, Baby and Adoption boxes to qualifying employees.
• Support compliance and audit initiatives including I-9 documentation, employment verifications, and record retention.
• Assist with maintaining HR Operations SOPs, job aids, forms, and process documentation.
• Help ensure compliance with federal, state, local, and company policies and procedures.

Salary Range: $28.00/hr-$30.00/hr

General Description Of Benefits

Required Skills

• High School diploma or equivalent required.
• 4-5 years of administrative or HR support experience preferred.
• Experience working with HRIS systems such as ADP preferred.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
• Ability to handle sensitive and confidential information professionally.

Desired Skills

• Knowledge of HR processes and employment practices.
• Experience supporting onboarding and employee lifecycle activities.
• Customer-service oriented mindset with strong interpersonal skills.
• Ability to work collaboratively across departments and teams.
• Experience supporting HR operations within a professional services or government contracting environment preferred.

#EverforthECS1

ECS Federal LLC is an equal opportunity employer and does not discriminate or allow discrimination on the basis any characteristic protected by law. All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, or local jurisdiction law.

Everforth ECS is the federal segment of Everforth, a $4B global organization with over 10,000 employees. Our nearly 3,500 professionals deliver advanced technology solutions in data and AI, cybersecurity, and enterprise transformation, serving defense, intelligence, and federal civilian agencies. Our work powers mission-critical outcomes, strengthens technology partnerships, and creates meaningful opportunities for our people. We are defined by a commitment to excellence in delivery, a culture of innovation, and an environment where talent can thrive and grow.

We Value

• Attracting and developing top talent and high-performing teams
• Fostering a culture that is engaging, accountable, and mission-driven

Meet the challenge. Make a difference with Everforth ECS!