HR & Data Admin: Onboarding, Payroll, Data Quality

Legacy Risk Solutions, LLC; United States; Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

FSA

Life insurance coverage

Disability coverage

Critical illness insurance

Generous PTO

Job summary

Legacy Risk Solutions is seeking a highly organized HR & Data Management Administrative Assistant to join our hybrid team in the Gainesville area. You will support the employee lifecycle, onboarding, onboarding docs, and payroll onboarding activities, while maintaining accurate records across HRIS and AMS.

The role emphasizes data integrity, process improvement, and collaboration with HR, IT, and operations to deliver a positive employee experience and efficient agency operations.

Qualifications

• High school diploma required; associate or bachelor's preferred.
• 1+ years administrative, HR, operations, or office support experience preferred.
• Insurance agency experience is a plus but not required.
• Proficiency with Microsoft Office (Outlook, Excel, Word).
• Experience with Paylocity or HRIS/payroll platforms preferred.
• Willingness to learn an Agency Management System (Applied Epic or similar).
• Strong detail orientation and data confidentiality.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication; service-oriented mindset.

Responsibilities

• Support the employee lifecycle with onboarding, offboarding, and engagement initiatives.
• Prepare new hire docs, welcome communications, and onboarding materials.
• Coordinate first-day logistics with hiring managers, IT, and teams.
• Assist payroll onboarding activities and employee record updates.
• Prepare separation docs and coordinate exit surveys.
• Monitor the HR inbox and route inquiries to the appropriate team.
• Support AMS administration and data governance activities.
• Prepare reports and assist with special projects improving data integrity.

Skills

Attention to detail

Organizational skills

Communication

Discretion

Team player

Education

High school diploma

Associate or bachelor's preferred

Tools

Paylocity

HRIS/payroll

Agency Management System (AMS)

Applied Epic

Job description

Legacy Risk Solutions is seeking a highly organized HR & Data Management Administrative Assistant to join our hybrid team in the Gainesville area. You will support the employee lifecycle, onboarding, onboarding docs, and payroll onboarding activities, while maintaining accurate records across HRIS and AMS.

The role emphasizes data integrity, process improvement, and collaboration with HR, IT, and operations to deliver a positive employee experience and efficient agency operations.