HR Operations Specialist

Straumann Group; Andover (MA); Hybrid; USD 45,000 - 70,000; Full time

Job summary

Join a forward-thinking company as an HR Operations Specialist, where you'll play a vital role in supporting the employee lifecycle from onboarding to offboarding. This position offers a hybrid work schedule, allowing you to balance independent work with collaboration in a dynamic team environment. You'll be responsible for managing employee inquiries, maintaining personnel files, and enhancing HR processes. With a focus on continuous improvement and compliance, this role is perfect for someone with strong HRIS and Microsoft Office skills, looking to make a meaningful impact in a supportive and innovative workplace.

Qualifications

• 2+ years of HR administrative experience in a fast-paced environment.
• Proficiency in HRIS systems and Microsoft Office Suite.

Responsibilities

• Serve as the first point of contact for employees at all levels.
• Manage data entry throughout the employee lifecycle in the HRIS system.
• Execute full cycle onboarding and offboarding activities.

Skills

HRIS systems proficiency

Microsoft Office Suite

Data entry and auditing

Employee support

Process improvement

Education

High School diploma or GED

Bachelor’s Degree or equivalent

Tools

SAP SuccessFactors

Job description

Position Summary

Join our dynamic team as an HR Operations Specialist. Reporting to the Regional Head of People Operations, you will play a crucial role in providing data-driven support to our North American (NAM) organization. This role involves both independent work and collaboration with a high-performing team to support the entire employee lifecycle from onboarding to offboarding. This position is based in our Andover office, with a hybrid schedule of three days per week on-site.

Job Responsibilities

This position is responsible for, but not limited to, the following:

• Employee Support:Serve as the first point of contact for employees at all levels, aiding both in-person and virtually via email and other electronic communications.
• Inbound Communication:Proactively manage the HR shared email inbox, ensuring all inquiries are addressed within 24 hours and escalating, as necessary.
• File Maintenance:Conduct routine audits and maintain accurate employee personnel files.
• Resource Management:Keep employee-facing forms and guides up-to-date and easily accessible.
• Onboarding:Execute full cycle onboarding activities, including distributing new hire paperwork, initiating background checks, and ensuring all requirements are met before starting dates.
• Data Entry:Manage data entry throughout the employee lifecycle in the HRIS system, ensuring data integrity through routine audits.
• Process Improvement:Implement local and global initiatives to enhance HR Shared Services processes.
• Offboarding:Handle full cycle offboarding, including data entry and processing offboarding materials.
• Continuous Improvement:Assess and improve processes independently, collaborating with the HR team to recommend innovative approaches and policies.
• Policy Development:Contribute to the development and implementation of company policies, ensuring compliance with local language requirements.
• Regulatory Compliance:Stay informed about changes in state regulations and ensure adherence to legal requirements.

Minimum Qualifications

• High School diploma or GED equivalent
• 2+ years of HR administrative experience in a fast-paced environment
• Demonstrable experience & proficiency with HRIS systems, including reporting, data entry, and auditing
• High level of proficiency using Microsoft Office Suite (Excel, Word, PowerPoint)
• Proficiency in MS Excel, including pivot tables and complex formulas

Preferred Qualifications

• Bachelor’s Degree or equivalent
• Previous experience working in a global, matrixed environment
• Strong work ethic, sound judgment, detail-oriented, analytical, and organized
• Ability to multitask efficiently in a fast-paced environment
• Experience with SAP system, specifically Success Factors and HR modules

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.

Employment Type:Full Time

Alternative Locations:United States : Andover (MA)

TravelPercentage:0 - 10%

Requisition ID: 17845