HR Operations Specialist

Institut Straumann AG; Andover (MA); Hybrid; USD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking an HR Operations Specialist to join their dynamic team. This role involves providing data-driven support throughout the employee lifecycle, from onboarding to offboarding, in a collaborative environment. With a hybrid work schedule, you will engage with employees at all levels, ensuring their needs are met while maintaining compliance and improving HR processes. If you're detail-oriented, organized, and thrive in a fast-paced setting, this opportunity could be the perfect fit for you.

Qualifications

• 2+ years of HR administrative experience in a fast-paced environment.
• Demonstrable experience with HRIS systems, including reporting and auditing.

Responsibilities

• Serve as the first point of contact for employees, aiding in person and virtually.
• Manage HR shared email inbox, ensuring timely responses to inquiries.

Skills

HRIS Systems

Microsoft Office Suite

Data Entry

Communication Skills

Analytical Skills

Education

High School diploma or GED

Bachelor’s Degree or equivalent

Tools

SAP Success Factors

Microsoft Excel

Job description

Position Summary

Join our dynamic team as an HR Operations Specialist. Reporting to the Regional Head of People Operations, you will play a crucial role in providing data-driven support to our North American (NAM) organization. This role involves both independent work and collaboration with a high-performing team to support the entire employee lifecycle from onboarding to offboarding. This position is based in our Andover office, with a hybrid schedule of three days per week on-site.

Job Responsibilities

This position is responsible for, but not limited to, the following:

• Employee Support:Serve as the first point of contact for employees at all levels, aiding both in-person and virtually via email and other electronic communications.
• Inbound Communication:Proactively manage the HR shared email inbox, ensuring all inquiries are addressed within 24 hours and escalating, as necessary.
• File Maintenance:Conduct routine audits and maintain accurate employee personnel files.
• Resource Management:Keep employee-facing forms and guides up-to-date and easily accessible.
• Onboarding:Execute full cycle onboarding activities, including distributing new hire paperwork, initiating background checks, and ensuring all requirements are met before starting dates.
• Data Entry:Manage data entry throughout the employee lifecycle in the HRIS system, ensuring data integrity through routine audits.
• Process Improvement:Implement local and global initiatives to enhance HR Shared Services processes.
• Offboarding:Handle full cycle offboarding, including data entry and processing offboarding materials.
• Continuous Improvement:Assess and improve processes independently, collaborating with the HR team to recommend innovative approaches and policies.
• Policy Development:Contribute to the development and implementation of company policies, ensuring compliance with local language requirements.
• Regulatory Compliance:Stay informed about changes in state regulations and ensure adherence to legal requirements.

Minimum Qualifications

• High School diploma or GED equivalent
• 2+ years of HR administrative experience in a fast-paced environment
• Demonstrable experience & proficiency with HRIS systems, including reporting, data entry, and auditing
• High level of proficiency using Microsoft Office Suite (Excel, Word, PowerPoint)
• Proficiency in MS Excel, including pivot tables and complex formulas

Preferred Qualifications

• Bachelor’s Degree or equivalent
• Previous experience working in a global, matrixed environment
• Strong work ethic, sound judgment, detail-oriented, analytical, and organized
• Ability to multitask efficiently in a fast-paced environment
• Experience with SAP system, specifically Success Factors and HR modules

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.

Employment Type:Full Time

Alternative Locations:United States : Andover (MA)

TravelPercentage:0 - 10%

Requisition ID: 17845