HR Operations & Records Specialist

Applitrack; Hampton (VA); On-site; USD 52,000 - 83,000; Full time

Job summary

Hampton City Schools is seeking an HR Specialist to provide administrative and operational support to the Human Resources Department. You will handle personnel transactions, employee records, applicant assistance, background checks, and HRIS support.

Strong organization, communication, confidentiality, and a customer-focused approach are essential. Responsibilities include maintaining employee data, assisting schools, processing changes, and coordinating with the Virginia Employment Commission.

Qualifications

• Associates degree required; degree field in human resources, business administration, or related field is preferred.
• Considerable experience performing accounting and clerical duties, or an equivalent combination of education and experience.
• Requires at least three years of data entry experience. MUNIS experience preferred.

Responsibilities

• Prepares and processes personnel changes and maintains accurate employee data in the HRIS.
• Prepares, organizes, and maintains electronic personnel files and conducts periodic audits.
• Assists applicants with the online application process through the applicant tracking system.
• Receives, organizes, and processes mail, new-hire and benefits paperwork, badges, and other documents.
• Processes and tracks fingerprinting and background checks for employees.
• Performs system testing during HRIS updates; advises on HRIS setup for new positions.
• Assists with system implementations as needed
• Serves as contact for Virginia Employment Commission claims; completes VEC forms
• Performs clerical, accounting, and budgetary tasks for HR staff.

Skills

Organization

Customer service

Written/verbal communication

Confidentiality

Education

Associates degree

Tools

MUNIS

Job description

Hampton City Schools is seeking an HR Specialist to provide administrative and operational support to the Human Resources Department. You will handle personnel transactions, employee records, applicant assistance, background checks, and HRIS support.

Strong organization, communication, confidentiality, and a customer-focused approach are essential. Responsibilities include maintaining employee data, assisting schools, processing changes, and coordinating with the Virginia Employment Commission.