HR Front Desk & Records Specialist

Commonwealth of VA Careers; Virginia (MN); On-site; USD 45,000 - 55,000; Full time

Job summary

J. Sargeant Reynolds Community College in Henrico, VA is seeking an HR Reception & Records Coordinator to serve as the front-line contact for the Human Resources department, delivering professional, welcoming service to faculty, staff, applicants, students, and visitors.

The role maintains official personnel records, handles employment documents, and supports HR processes from onboarding to reporting, ensuring records are accurate, confidential, and compliant with policies and regulations.

Qualifications

• Experience in administrative and records-management practices.
• Strong attention to detail and accuracy.
• Ability to handle confidential information with discretion.
• Proficiency with Microsoft Office and HR terminology.
• Experience using HR information systems is preferred.

Responsibilities

• Coordinate the HR reception area and respond to inquiries.
• Maintain accurate and secure personnel records.
• Process employment documentation and onboarding support.
• Support HR reporting and records retention requirements.

Skills

Administrative skills

HR terminology

Customer service

Communication

Discretion with sensitive info

Microsoft Office

HRIS knowledge

Record management

Time management

Organizational skills

Education

Associates or Bachelors in HR/Business/Admin

Tools

Microsoft Office

Electronic document management system

Enterprise HRIS

Job description

J. Sargeant Reynolds Community College in Henrico, VA is seeking an HR Reception & Records Coordinator to serve as the front-line contact for the Human Resources department, delivering professional, welcoming service to faculty, staff, applicants, students, and visitors.

The role maintains official personnel records, handles employment documents, and supports HR processes from onboarding to reporting, ensuring records are accurate, confidential, and compliant with policies and regulations.