HR Operations & Payroll Coordinator

HPR; Needham (MA); On-site; USD 60,000 - 85,000; Full time

Job summary

HPR, based in Needham, MA, seeks an HR Coordinator to support daily HR operations, maintain employee records in ADP, and assist with payroll and benefits administration. You will help improve HR workflows and ensure accurate, compliant data entry and reporting.

You will coordinate onboarding, background checks, training, offboarding, and benefits administration while maintaining confidentiality and handling routine inquiries with a service-focused approach. This role is on-site in Needham, MA.

Qualifications

• 2+ years of hands-on experience in human resources operations, including onboarding, offboarding, HRIS data management, and established HR processes.
• Associate’s or Bachelor’s degree in Human Resources, Business Admin, or related field, or equivalent experience.
• Experience supporting payroll processing and employee benefits administration, including HRIS data management, payroll-related changes, reconciliations, audits, and reporting.
• Proficiency with Microsoft Office (Excel, Outlook, Word, PowerPoint) with strong Excel data management and reporting skills.
• Strong organizational skills with attention to detail and ability to manage recurring deadlines.
• Excellent verbal and written communication, discretion with confidential information, and sound judgment with sensitive matters.
• Hands-on experience with ADP or comparable HRIS platform for data management and payroll transactions.
• Ability to work on-site at HPR’s Needham, MA office Monday through Friday.

Responsibilities

• Coordinate new hire onboarding, including background checks, eligibility verification, paperwork, and HRIS updates.
• Ensure new hires receive required information, documentation, and training.
• Coordinate employee offboarding with documentation, HRIS and benefits updates, and accurate recordkeeping.
• Assist with biweekly payroll processing, including data changes, documentation, reporting, and reconciliation.
• Coordinate day-to-day benefits and leave administration, including enrollments, terminations, and inquiries.
• Maintain confidential employee records and HRIS data; prepare routine HR, payroll, and benefits reports.
• Respond to routine inquiries about HR policies, payroll, benefits, onboarding, and HR systems; escalate complex issues.
• Track training, certifications, surveys, and recurring HR deadlines.
• Assist with audits of personnel files, I-9s, and HR systems for data integrity.
• Assist with preparation of HR executive reports.
• Identify opportunities to improve HR workflows and assist with improvements.

Skills

HR operations

Payroll support

ADP experience

Excel skills

HRIS data

Documentation

Communication

Education

Associate or Bachelor’s in HR or related field

Tools

ADP

MS Office

Job description

HPR, based in Needham, MA, seeks an HR Coordinator to support daily HR operations, maintain employee records in ADP, and assist with payroll and benefits administration. You will help improve HR workflows and ensure accurate, compliant data entry and reporting.

You will coordinate onboarding, background checks, training, offboarding, and benefits administration while maintaining confidentiality and handling routine inquiries with a service-focused approach. This role is on-site in Needham, MA.