Human Resources Coordinator

HPR; Needham (MA); On-site; USD 60,000 - 85,000; Full time

Job summary

HPR, based in Needham, MA, seeks an HR Coordinator to support daily HR operations, maintain employee records in ADP, and assist with payroll and benefits administration. You will help improve HR workflows and ensure accurate, compliant data entry and reporting.

You will coordinate onboarding, background checks, training, offboarding, and benefits administration while maintaining confidentiality and handling routine inquiries with a service-focused approach. This role is on-site in Needham, MA.

Qualifications

• 2+ years of hands-on experience in human resources operations, including onboarding, offboarding, HRIS data management, and established HR processes.
• Associate’s or Bachelor’s degree in Human Resources, Business Admin, or related field, or equivalent experience.
• Experience supporting payroll processing and employee benefits administration, including HRIS data management, payroll-related changes, reconciliations, audits, and reporting.
• Proficiency with Microsoft Office (Excel, Outlook, Word, PowerPoint) with strong Excel data management and reporting skills.
• Strong organizational skills with attention to detail and ability to manage recurring deadlines.
• Excellent verbal and written communication, discretion with confidential information, and sound judgment with sensitive matters.
• Hands-on experience with ADP or comparable HRIS platform for data management and payroll transactions.
• Ability to work on-site at HPR’s Needham, MA office Monday through Friday.

Responsibilities

• Coordinate new hire onboarding, including background checks, eligibility verification, paperwork, and HRIS updates.
• Ensure new hires receive required information, documentation, and training.
• Coordinate employee offboarding with documentation, HRIS and benefits updates, and accurate recordkeeping.
• Assist with biweekly payroll processing, including data changes, documentation, reporting, and reconciliation.
• Coordinate day-to-day benefits and leave administration, including enrollments, terminations, and inquiries.
• Maintain confidential employee records and HRIS data; prepare routine HR, payroll, and benefits reports.
• Respond to routine inquiries about HR policies, payroll, benefits, onboarding, and HR systems; escalate complex issues.
• Track training, certifications, surveys, and recurring HR deadlines.
• Assist with audits of personnel files, I-9s, and HR systems for data integrity.
• Assist with preparation of HR executive reports.
• Identify opportunities to improve HR workflows and assist with improvements.

Skills

HR operations

Payroll support

ADP experience

Excel skills

HRIS data

Documentation

Communication

Education

Associate or Bachelor’s in HR or related field

Tools

ADP

MS Office

Job description

HPR is the leading provider of high-performance and ultra-low latency electronic trading and capital markets infrastructure solutions offered as a managed service. Our cutting-edge technology is used by tier-1 financial institutions to monitor and execute trades rapidly and efficiently. Headquartered in Needham, Massachusetts, HPR is growing as we expand our team and develop the next generation of HPR products.

We are seeking an HR Coordinator to support day-to-day HR operations in close collaboration with the HR Director. This role will be responsible for executing established HR processes, maintaining accurate employee records and HRIS (ADP) data, supporting payroll and benefits administration, and identifying opportunities to improve HR workflows and operational efficiency.

As an HR Coordinator at HPR, you will:

• Coordinate new hire onboarding, including background and reference checks, employment eligibility verification, required paperwork, and HRIS updates.
• Ensure new hires receive required information, documentation, and training.
• Coordinate employee offboarding, including required documentation, HRIS and benefits enrollment updates, and accurate recordkeeping.
• Assist with biweekly payroll processing, including employee data changes, documentation, reporting, and reconciliation to ensure accurate and timely completion.
• Coordinate day-to-day employee benefits and leave administration, including enrollments, coverage terminations, qualifying life events, employee inquiries, and communication with benefits providers.
• Maintain accurate, confidential employee records and HRIS data; prepare routine HR, payroll, and benefits reports and help resolve discrepancies.
• Respond to routine employee and manager inquiries about HR policies, payroll, benefits, onboarding, and HR systems, escalating complex or sensitive issues to the HR Director.
• Track required training and certifications, employee surveys, and recurring HR administrative and compliance deadlines.
• Assist with routine audits of personnel files, I-9 documentation, and HR systems to support data integrity and compliance with applicable employment requirements.
• Assist with the preparation of HR executive reports.
• Identify opportunities to improve HR workflows, documentation, and systems, and assist with implementing approved improvements.

Required Qualifications:

• 2+ years of hands-on experience in human resources operations, including employee onboarding, offboarding, HRIS data management, and established HR processes.
• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field, or equivalent relevant experience.
• Experience supporting payroll processing and employee benefits administration, including HRIS data management, payroll-related changes, reconciliations, audits, and reporting.
• Proficiency with Microsoft Office, including Excel, Outlook, Word, and PowerPoint, with strong Excel skills in data management, reporting, and creating charts and graphs.
• Strong organizational skills, exceptional attention to detail, follow-through, and ability to manage recurring deadlines accurately.
• Strong communication skills, a service-oriented approach, discretion with confidential information, and sound judgment when escalating sensitive matters to the HR Director.
• Hands-on experience with ADP (strongly preferred) or a comparable HRIS platform, including employee data management, reporting, and payroll-related transactions.
• Ability to work on-site at HPR's Needham, MA office Monday through Friday.

Compensation: In compliance with Massachusetts law, the anticipated annual base salary range for this position is $60,000 - $85,000. The final offer may vary based on the candidate’s experience, skills, and qualifications. This range does not include other forms of compensation such as potential bonuses, equity, or benefits.

Please note: HPR currently does not provide employment sponsorship.