HR Coordinator

HPR; Needham (MA); On-site; USD 60,000 - 85,000; Full time

Job summary

HPR is seeking an HR Coordinator to support day-to-day HR operations, maintain employee records in ADP, and assist with payroll and benefits administration. This role reports to the HR Director and focuses on executing established HR processes and improving workflows.

You will coordinate onboarding, background checks, and HRIS updates, manage data, respond to routine inquiries, and assist with audits and executive reporting.

Qualifications

• 2+ years of hands-on HR operations experience including onboarding and offboarding.
• Associate’s or Bachelor’s degree in HR or related field, or equivalent experience.
• Experience supporting payroll and benefits administration, including HRIS data management.
• Proficiency with Microsoft Office, especially Excel, with strong data reporting skills.
• Excellent organization, attention to detail, and ability to meet recurring deadlines.
• Hands-on ADP experience or comparable HRIS platform.
• Ability to work on-site in Needham, MA

Responsibilities

• Coordinate onboarding, background checks, and HRIS updates.
• Ensure new hires receive required information, documentation, and training.
• Coordinate employee offboarding, HRIS and benefits enrollment updates, and recordkeeping.
• Assist with biweekly payroll processing, including data changes, reporting, and reconciliation.
• Coordinate day-to-day benefits and leave administration, enrollments, terminations, inquiries, and communications with providers.
• Maintain confidential employee records and HRIS data; prepare routine HR, payroll, and benefits reports.
• Respond to routine HR inquiries and escalate issues to the HR Director.
• Track training, certifications, surveys, and recurring compliance deadlines.
• Assist audits of personnel files, I-9 documentation, and HR systems.
• Assist with preparation of HR executive reports.
• Identify opportunities to improve HR workflows and assist with implementations.

Skills

HR operations

Onboarding

HRIS data management

Payroll processing

ADP

Microsoft Excel

Organizational skills

Communication

Confidential data handling

On-site work

Education

Associate/Bachelor’s degree in HR or related field

Tools

ADP HRIS

MS Excel

Job description

HPR is the leading provider of high-performance and ultra-low latency electronic trading and capital markets infrastructure solutions offered as a managed service. Our cutting-edge technology is used by tier-1 financial institutions to monitor and execute trades rapidly and efficiently. Headquartered in Needham, Massachusetts, HPR is growing as we expand our team and develop the next generation of HPR products.

We are seeking an HR Coordinator to support day-to-day HR operations in close collaboration with the HR Director. This role will be responsible for executing established HR processes, maintaining accurate employee records and HRIS (ADP) data, supporting payroll and benefits administration, and identifying opportunities to improve HR workflows and operational efficiency.

As an HR Coordinator at HPR, you will:

• Coordinate new hire onboarding, including background and reference checks, employment eligibility verification, required paperwork, and HRIS updates.
• Ensure new hires receive required information, documentation, and training.
• Coordinate employee offboarding, including required documentation, HRIS and benefits enrollment updates, and accurate recordkeeping.
• Assist with biweekly payroll processing, including employee data changes, documentation, reporting, and reconciliation to ensure accurate and timely completion.
• Coordinate day-to-day employee benefits and leave administration, including enrollments, coverage terminations, qualifying life events, employee inquiries, and communication with benefits providers.
• Maintain accurate, confidential employee records and HRIS data; prepare routine HR, payroll, and benefits reports and help resolve discrepancies.
• Respond to routine employee and manager inquiries about HR policies, payroll, benefits, onboarding, and HR systems, escalating complex or sensitive issues to the HR Director.
• Track required training and certifications, employee surveys, and recurring HR administrative and compliance deadlines.
• Assist with routine audits of personnel files, I-9 documentation, and HR systems to support data integrity and compliance with applicable employment requirements.
• Assist with the preparation of HR executive reports.
• Identify opportunities to improve HR workflows, documentation, and systems, and assist with implementing approved improvements.

Required Qualifications:

• 2+ years of hands‑on experience in human resources operations, including employee onboarding, offboarding, HRIS data management, and established HR processes.
• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field, or equivalent relevant experience.
• Experience supporting payroll processing and employee benefits administration, including HRIS data management, payroll-related changes, reconciliations, audits, and reporting.
• Proficiency with Microsoft Office, including Excel, Outlook, Word, and PowerPoint, with strong Excel skills in data management, reporting, and creating charts and graphs.
• Strong organizational skills, exceptional attention to detail, follow-through, and ability to manage recurring deadlines accurately.
• Strong communication skills, a service-oriented approach, discretion with confidential information, and sound judgment when escalating sensitive matters to the HR Director.
• Hands‑on experience with ADP (strongly preferred) or a comparable HRIS platform, including employee data management, reporting, and payroll-related transactions.
• Ability to work on-site at HPR's Needham, MA office Monday through Friday.

Compensation: In compliance with Massachusetts law, the anticipated annual base salary range for this position is $60,000 - $85,000. The final offer may vary based on the candidate’s experience, skills, and qualifications. This range does not include other forms of compensation such as potential bonuses, equity, or benefits.

Please note: HPR currently does not provide employment sponsorship.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self‑identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in HPR’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service‑connected disability.

A "recently separated veteran" means any veteran during the three‑year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.