HR Operations & Onboarding Coordinator

Catholic Charities, Archdiocese of New York; New York (NY); On-site; USD 42,000 - 49,000; Full time

Job summary

Catholic Charities, Archdiocese of New York is seeking an HR Coordinator to provide operational support across the employee lifecycle, focusing on onboarding, HR operations, and recruitment logistics. The role reports to the Chief People and Culture Officer and serves as the main contact for candidates, hires, and managers.

The ideal candidate is organized, discreet, and adept with ATS/HRIS systems, Excel, and compliance processes in a mission-driven environment.

Qualifications

• Associate's degree required, bachelor’s degree in human resources, Business Administration, or a related field preferred.
• Two or more years of experience in an HR coordinator, HR assistant, or comparable administrative role, ideally in a nonprofit or multi-site environment.
• Experience with ATS and HRIS platforms; familiarity with onboarding workflows and compliance documentation.
• Strong working knowledge of Microsoft Office (Outlook, Word, Excel, Teams); comfort learning new systems quickly.
• Demonstrated ability to manage multiple priorities with accuracy and follow-through.
• Excellent written and verbal communication skills, with a professional and service-oriented approach.
• High level of discretion and judgment in handling confidential information.

Responsibilities

• Initiate and manage onboarding workflows in the ATS, ensuring timely and accurate completion of all documentation.
• Serve as the primary contact for new recruits throughout onboarding, providing clear communication at every stage.
• Prepare wage notices, job descriptions, and change-of-status documentation.
• Coordinate onboarding logistics with hiring managers and IT for accounts and software setup.
• Process pre-employment background checks and verify compliance forms.
• Complete employment verifications and assist with internal audits related to SCR and DOE requirements.
• Route inquiries, track invoices, and schedule HR meetings and interviews.
• Maintain onboarding portal updates and generate reports.

Job description

Catholic Charities, Archdiocese of New York is seeking an HR Coordinator to provide operational support across the employee lifecycle, focusing on onboarding, HR operations, and recruitment logistics. The role reports to the Chief People and Culture Officer and serves as the main contact for candidates, hires, and managers.

The ideal candidate is organized, discreet, and adept with ATS/HRIS systems, Excel, and compliance processes in a mission-driven environment.