HR Systems & Operations Coordinator

Nycedc

New York (NY)

On-site

USD 62,000 - 64,000

Full time

5 days ago

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Benefits offered by this job

Generous health insurance

Retirement plans (401a, 457b)

Up to 25 vacation days

Parental leave - up to 20 paid weeks

Tuition reimbursement

Gym membership discounts

Job summary

New York City Economic Development Corporation (NYCEDC) is seeking an HR Operations Coordinator to support all HR functions, ensure data integrity, and streamline processes across payroll, onboarding, and reporting. You will manage HR systems, dashboards, and documentation while collaborating with Total Rewards, Talent Acquisition, and HR Business Partners.

The ideal candidate is detail-oriented, proficient with HRIS/ATS tools like ADP Workforce Now and Greenhouse, and capable of balancing

Qualifications

Bachelor's degree or equivalent combination of education and experience.
Minimum of 1 year of experience in HR operations, HR administration, HR systems, workforce data/reporting, or a related administrative or analytical role.
Analytics coursework or experience strongly preferred.
Strong analytical and problem-solving skills with the ability to gather, analyze, interpret, and present data.
Experience creating reports, dashboards, spreadsheets, trackers, and process documentation; proficiency in Excel required.
Experience working with HRIS, applicant tracking systems, or other business systems; ADP Workforce Now and Greenhouse preferred.
Exceptional attention to detail, organizational skills, and follow-through.
Ability to manage multiple priorities in a fast-paced environment while maintaining accuracy and confidentiality.
Strong written and verbal communication skills with a customer-service mindset.
New York City residency is required within 180 days of hire.

Responsibilities

Provide operational support across all Human Resources functions, including Total Rewards, Talent Acquisition, Diversity, Inclusion & Learning, and HR Business Partners.
Manage HR administrative and compliance operations, ensuring employee records, documentation, regulatory filings, and departmental processes are maintained accurately and completed on time.
Coordinate the full employee lifecycle, including onboarding, employment changes, and offboarding activities, while managing all associated documentation, system transactions, and communications.
Administer HR systems and data, maintaining the accuracy and integrity of employee level, position, and organizational information across platforms.
Develop and maintain HR reports, dashboards, templates, trackers; compile workforce data to identify trends and support operational decision-making.
Manage company-wide organizational charts and ensure reporting relationships, position data, vacancies, and organizational changes are accurately reflected and maintained.
Coordinate recruitment operations, including interview scheduling, applicant tracking system administration, and new hire onboarding logistics.
Support payroll administration by processing employee transactions, maintaining payroll-related records, preparing payroll documentation, conducting audits, and partnering with the Total Rewards team to ensure timely and accurate payroll processing.
Maintain HR policies, procedures, procurement and standard operating procedures, including policy updates and compliance tracking, compliance communications, and audit documentation support.
Support employee programs, recognition initiatives, learning and development activities, and special projects while identifying opportunities to improve processes, efficiency, and service delivery.