HR Operations & Onboarding Coordinator

Intersurgical, Inc. USA; Indianapolis (IN); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

401k

Paid Time Off and holidays

Medical, dental, and vision benefits

Job summary

Intersurgical, Inc. USA is seeking a highly organized Human Resources Coordinator to support day-to-day HR operations across our Indianapolis locations.

This on-site role connects employees, candidates, managers, and the HR team, covering onboarding, HRIS, benefits, payroll support, compliance, and admin tasks. You will help manage the employee lifecycle, coordinate recruiting activities, and drive timely and accurate HR processes while delivering a positive employee experience.

Qualifications

• 1–3 years of Human Resources, recruiting, administrative, or related professional experience.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities and follow through consistently.
• Strong written and verbal communication skills.
• Comfort working with systems, technology, and employee data.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Strong customer service mindset and ability to interact effectively with employees at all levels of the organization.
• Previous experience with an HRIS or payroll system (ADP preferred).

Responsibilities

• Coordinate the pre-employment and onboarding process for new hires, including background checks, required documentation, system setup, and new-hire communication.
• Support new-hire orientation and onboarding activities across company locations.
• Process employee changes, transfers, promotions, status changes, and terminations.
• Coordinate offboarding activities and ensure required documentation and system updates are completed accurately and timely.
• Help create a consistent, welcoming employee experience from offer acceptance through departure.
• Maintain accurate employee information within the HRIS and other HR systems.
• Process routine employee data changes and conduct regular data audits.
• Maintain electronic and physical employee records in accordance with company policy and applicable requirements.
• Assist with HR reporting, headcount information, turnover reporting, and other workforce metrics.
• Support ongoing improvements to HR processes, workflows, forms, and standard operating procedures.
• Serve as a developing HRIS super-user and resource for the HR team.
• Assist with job postings and requisition administration.
• Coordinate interviews and candidate communication.
• Initiate background checks and other pre-employment requirements.
• Prepare offer letters and new-hire documentation.
• Partner with HR Generalists and hiring managers to ensure candidates have a timely and positive recruiting experience.
• Support recruiting events, career fairs, and other talent acquisition activities as needed.
• Support employee benefit enrollment, qualifying life events, and routine benefits questions.
• Assist with gathering and processing employee changes affecting payroll and benefits.
• Support payroll review and auditing activities as assigned.
• Help employees navigate routine HR, payroll, and benefits questions and appropriately escalates more complex issues.
• Complete and maintain I-9 and E-Verify documentation.
• Coordinate employment verifications and other routine employee documentation requests.
• Support administration and tracking of leaves of absence, workers’ compensation, unemployment claims, and other HR programs.
• Maintain required training and compliance records.
• Monitor the general HR inbox and respond to or appropriately route employee questions.
• Provide administrative and project support to the HR team as needed.

Skills

HR experience

Recruiting

Administrative experience

Organizational skills

Written and verbal communication

Confidential data handling

Customer service mindset

ADP payroll system

Tools

ADP payroll

Job description

Intersurgical, Inc. USA is seeking a highly organized Human Resources Coordinator to support day-to-day HR operations across our Indianapolis locations.

This on-site role connects employees, candidates, managers, and the HR team, covering onboarding, HRIS, benefits, payroll support, compliance, and admin tasks. You will help manage the employee lifecycle, coordinate recruiting activities, and drive timely and accurate HR processes while delivering a positive employee experience.