HR Operations & Employee Experience Lead

Integrative Systems; Chicago (IL); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Integrative Systems in Chicago seeks an HR Executive to optimize HR operations and enhance employee experience. You will manage onboarding, employee lifecycle, records, and payroll coordination, ensuring policy compliance across the organization.

The role collaborates with managers and support functions to deliver engaging programs, accurate reporting, and timely responses to employee inquiries, fostering a compliant and productive work environment.

Qualifications

• 3-6 years of experience in HR Operation.
• Experience in onboarding, employee lifecycle, and payroll coordination.
• Familiarity with HR compliance, PF/ESIC, and audits.

Responsibilities

• Handle end-to-end onboarding and induction.
• Manage employee lifecycle, transfers, promotions, and exits.
• Maintain HR records in HRMS and ensure data accuracy.
• Plan and execute employee engagement programs.
• Support statutory compliance and audits.
• Generate monthly HR dashboards and reports.
• Coordinate with Payroll, Admin, IT and other functions.
• Serve as first point of contact for employee queries.

Skills

HR Operations

Employee Lifecycle

Payroll Coordination

HRMS Administration

Compliance & Audits

Employee Engagement

Stakeholder Management

Documentation & Records

Communication Skills

Attention to Detail

Tools

HRMS

Payroll Systems

Job description

Job Title - HR Executive - HR Operations & Employee Experience

Experience - 3-6 Years

Role Purpose

To manage and execute employee lifecycle processes, HR operations, onboarding, employee engagement initiatives, HR data management, compliance activities, stakeholder coordination, and HR reporting while ensuring an excellent employee experience and adherence to organizational policies and statutory requirements.

1. Employee Onboarding & Induction

• Manage end-to-end onboarding activities for new joiners.
• Coordinate pre-joining and joining formalities.
• Conduct induction and orientation programs.
• Ensure timely completion of employee documentation.
• Facilitate employee assimilation and a positive joining experience.

2. Employee Lifecycle Management

• Manage employee confirmations, transfers, promotions, role changes, and exits.
• Generate and maintain employment-related letters and documents.
• Support employee movements within the organization.
• Ensure adherence to employee lifecycle processes and policies.

3. HR Operations & Employee Records

• Maintain accurate employee records in HRMS and personnel files.
• Ensure all employee documents are updated and securely maintained.
• Manage document audits and record management processes.
• Ensure data accuracy and confidentiality.

4. Employee Engagement & Communication

• Plan and execute employee engagement initiatives as per annual calendar.
• Coordinate Town Halls, R&R programs, service anniversaries, wellness activities, and employee events.
• Facilitate employee surveys and feedback mechanisms.
• Support internal communication initiatives to enhance employee experience.

5. Compliance & HR Governance

• Support statutory compliance activities related to labour laws, PF, ESIC, Gratuity, POSH, and Shops & Establishment requirements.
• Ensure employee documentation is compliant and audit ready.
• Coordinate internal and external HR audits.
• Maintain compliance trackers and reports.

6. HR Data Management & MIS

• Generate monthly HR dashboards and management reports.
• Track headcount, attrition, employee movement, leave trends, and engagement metrics.
• Maintain HR databases and analytics.
• Provide insights to HR leadership for decision-making.

7. Stakeholder & Employee Support

• Act as the first point of contact for employee queries.
• Partner with managers and business stakeholders on HR operational requirements.
• Ensure timely resolution of employee concerns and requests.
• Coordinate with Payroll, Admin, Finance, IT, and other support functions.

8. Payroll Coordination

• Provide employee movement and attendance-related inputs to payroll.
• Validate payroll changes related to employee lifecycle events.
• Coordinate with payroll teams for employee query resolution.
• HR Operations
• Employee Lifecycle Management
• HR Compliance
• HRMS Administration
• Employee Data Management
• HR Analytics & MIS
• Employee Engagement
• Documentation Management
• Stakeholder Management
• Communication Skills
• Attention to Detail
• Problem Solving
• Confidentiality & Integrity
• Planning & Coordination

Job Requirements:

• 3-6 years of experience in HR Operation.

About Integrative Systems:

• We are a reputable 20+-year-old software development and back-office optimization firm based in Chicago with clients for Microsoft applications (desktop, web, and mobile), IBMi, JDA MMS, and BPCS throughout North America and Canada.
• We have an exceptional work culture that is vibrant, and performance-driven – A workplace that you will aspire to be a member of.
• We proactively work towards creating an environment – wherein every associate is incentivized to think independently; bring to bear diverse and dynamic resources to resolve complex problems collaboratively. And most importantly, understand the meaning and growth in their work.
• We work with a belief that everyone associated with Integrative should grow professionally and personally . Therefore, we seek out what's best for our co-workers.
• We strive to create a workplace that 100 people would absolutely love, not a place that 1000 people kind of like. To achieve this, we try to create job experiences, not job opportunities.
• We know the importance of adding the 'FUN' in 'business fundamentals' at the right time - yet are a well-disciplined, profitable, well-oiled engine of growth. So, when we hire new talent, we lookout for someone who can balance work-life easily.
• We hire only the best. For a typical position, we sift through one hundred resumes and interview at least ten people. Make it in, and you'll be working with some of the best minds in the business. We understand that 'A' people attract 'A' people.
• We do not ride on anything short-term - no short-term market trends, short-term profits, or any short-cuts. Hence, we look for talent who usually believes in stability and commitment more than short-term benefits.
• We understand that when a person joins, he/she brings in various dimensions of their being - physical, emotional, social, mental, and spiritual aspects to the workplace, not just vocational. And because we address all these dimensions for every associate's wellbeing , we create an environment that fosters optimism, mindfulness, authenticity, belongingness, meaning, and vitality.