Human Resources Coordinator | On-site, Indianapolis, IN

Intersurgical, Inc. USA; Indianapolis (IN); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

401k

Paid Time Off and holidays

Medical, dental, and vision benefits

Job summary

Intersurgical, Inc. USA is seeking a highly organized Human Resources Coordinator to support day-to-day HR operations across our Indianapolis locations.

This on-site role connects employees, candidates, managers, and the HR team, covering onboarding, HRIS, benefits, payroll support, compliance, and admin tasks. You will help manage the employee lifecycle, coordinate recruiting activities, and drive timely and accurate HR processes while delivering a positive employee experience.

Qualifications

• 1–3 years of Human Resources, recruiting, administrative, or related professional experience.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities and follow through consistently.
• Strong written and verbal communication skills.
• Comfort working with systems, technology, and employee data.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Strong customer service mindset and ability to interact effectively with employees at all levels of the organization.
• Previous experience with an HRIS or payroll system (ADP preferred).

Responsibilities

• Coordinate the pre-employment and onboarding process for new hires, including background checks, required documentation, system setup, and new-hire communication.
• Support new-hire orientation and onboarding activities across company locations.
• Process employee changes, transfers, promotions, status changes, and terminations.
• Coordinate offboarding activities and ensure required documentation and system updates are completed accurately and timely.
• Help create a consistent, welcoming employee experience from offer acceptance through departure.
• Maintain accurate employee information within the HRIS and other HR systems.
• Process routine employee data changes and conduct regular data audits.
• Maintain electronic and physical employee records in accordance with company policy and applicable requirements.
• Assist with HR reporting, headcount information, turnover reporting, and other workforce metrics.
• Support ongoing improvements to HR processes, workflows, forms, and standard operating procedures.
• Serve as a developing HRIS super-user and resource for the HR team.
• Assist with job postings and requisition administration.
• Coordinate interviews and candidate communication.
• Initiate background checks and other pre-employment requirements.
• Prepare offer letters and new-hire documentation.
• Partner with HR Generalists and hiring managers to ensure candidates have a timely and positive recruiting experience.
• Support recruiting events, career fairs, and other talent acquisition activities as needed.
• Support employee benefit enrollment, qualifying life events, and routine benefits questions.
• Assist with gathering and processing employee changes affecting payroll and benefits.
• Support payroll review and auditing activities as assigned.
• Help employees navigate routine HR, payroll, and benefits questions and appropriately escalates more complex issues.
• Complete and maintain I-9 and E-Verify documentation.
• Coordinate employment verifications and other routine employee documentation requests.
• Support administration and tracking of leaves of absence, workers’ compensation, unemployment claims, and other HR programs.
• Maintain required training and compliance records.
• Monitor the general HR inbox and respond to or appropriately route employee questions.
• Provide administrative and project support to the HR team as needed.

Skills

HR experience

Recruiting

Administrative experience

Organizational skills

Written and verbal communication

Confidential data handling

Customer service mindset

ADP payroll system

Tools

ADP payroll

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Human Resources Coordinator | On-site, Indianapolis, IN

Full Time Professional Indianapolis, IN, US

Salary Range: $55,000.00 To $65,000.00 Annually

About Us

Intersurgical Inc. is a global leader in the fields of anesthesia, respiratory care and medical device manufacturing. We partner with providers, manufacturers and other organizations to supply innovative airway and medical devices that impact the lives of patients every day. Driven by our commitment to supply high quality medical devices, our team works to deliver best in class products to over 60 countries worldwide.

Our Culture

We celebrate our culture of collaboration and communication. We believe in a workplace where everyone can be their full, authentic selves. We welcome and encourage those with diverse perspectives, veterans, and individuals with disabilities to join our team. We are an ambitious and innovative company and look forward to the unique experiences and different points of view you'll bring to the table while fostering a spirit of communication.

Position Summary

Intersurgical is seeking a highly organized, people-focused Human Resources Coordinator to support day-to-day HR operations across our Indianapolis locations. This role will serve as an important connection point between employees, candidates, managers, and the HR team. The HR Coordinator will support the full employee lifecycle, including recruiting administration, onboarding, HRIS and employee records, benefits and payroll support, compliance, and general HR administration. This is an on-site, full-time, role.

We’re looking for someone who enjoys both people and process and someone who can provide great employee experience while also making sure the details behind the scenes are accurate, timely, and organized.

This is an excellent opportunity for an HR professional who wants broad exposure to Human Resources and the opportunity to continue developing into a well-rounded HR professional.

Key Responsibilities

Onboarding & Employee Lifecycle

• Coordinate the pre-employment and onboarding process for new hires, including background checks, required documentation, system setup, and new-hire communication.
• Support new-hire orientation and onboarding activities across company locations.
• Process employee changes, transfers, promotions, status changes, and terminations.
• Coordinate offboarding activities and ensure required documentation and system updates are completed accurately and timely.
• Help create a consistent, welcoming employee experience from offer acceptance through departure.

HR Operations & HRIS

• Maintain accurate employee information within the HRIS and other HR systems.
• Process routine employee data changes and conduct regular data audits.
• Maintain electronic and physical employee records in accordance with company policy and applicable requirements.
• Assist with HR reporting, headcount information, turnover reporting, and other workforce metrics.
• Support ongoing improvements to HR processes, workflows, forms, and standard operating procedures.
• Serve as a developing HRIS super-user and resource for the HR team.
• Assist with job postings and requisition administration.
• Coordinate interviews and candidate communication.
• Initiate background checks and other pre-employment requirements.
• Prepare offer letters and new-hire documentation.
• Partner with HR Generalists and hiring managers to ensure candidates have a timely and positive recruiting experience.
• Support recruiting events, career fairs, and other talent acquisition activities as needed.

Benefits & Payroll Support

• Support employee benefit enrollment, qualifying life events, and routine benefits questions.
• Assist with gathering and processing employee changes affecting payroll and benefits.
• Support payroll review and auditing activities as assigned.
• Help employees navigate routine HR, payroll, and benefits questions and appropriately escalates more complex issues.

Compliance & HR Administration

• Complete and maintain I-9 and E-Verify documentation.
• Coordinate employment verifications and other routine employee documentation requests.
• Support administration and tracking of leaves of absence, workers’ compensation, unemployment claims, and other HR programs.
• Maintain required training and compliance records.
• Monitor the general HR inbox and respond to or appropriately route employee questions.
• Provide administrative and project support to the HR team as needed.

Initial Location & Training Assignment

To build a strong understanding of our employees, operations, and manufacturing environment, the HR Coordinator will initially spend significant time supporting HR activities at our Indianapolis manufacturing location on the west side of Indianapolis.

For approximately the first 60 days, the anticipated schedule will include approximately three days per week at the manufacturing facility and two days per week at the downtown Indianapolis office.

Following the initial onboarding period, the position is expected to be primarily based at the downtown Indianapolis office, with continued presence at the manufacturing location as business needs require.

Qualifications

Required

• 1–3 years of Human Resources, recruiting, administrative, or related professional experience.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities and follow through consistently.
• Strong written and verbal communication skills.
• Comfort working with systems, technology, and employee data.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Strong customer service mindset and ability to interact effectively with employees at all levels of the organization.
• Previous experience with an HRIS or payroll system (ADP preferred).

What Success Looks Like

A successful HR Coordinator will become a trusted and dependable resource for both employees and the HR team. They will bring organization and consistency to our HR processes, help create a strong employee experience, maintain accurate and reliable HR data, and continuously look for opportunities to make our processes simpler and more effective. As the individual develops in the role, there will be opportunities to take greater ownership of HR processes and projects and continue building experience across multiple areas of Human Resources.

We are an Equal Opportunity Employer that takes pride in a diverse environment. We do not discriminate in recruitment, hiring, training, promotion, or other employment practices for reasons of race, color, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other legally protected status.

We are passionate about the well-being of others and that begins with caring for our people.

• Multiple opportunities to be challenged and step up your career in a fast-growth company
• 401k
• Paid Time Off and holidays
• Medical, dental, and vision benefits