People Ops & Recruiting Coordinator

Intellisource in; Reno (NV); On-site; USD 82,656,000 - 89,268,000; Full time

Job summary

IntelliSource is seeking an HR/Recruitment Coordinator to support People Operations and Recruiting. You will be a go-to resource for employees, candidates, and managers, handling onboarding, data accuracy, and process improvements.

This on-site role emphasizes attention to detail, organization, and superior customer service as you guide new hires from first contact through onboarding and beyond.

Qualifications

• On-site work at USA Parkway and Carson City location.
• Proficiency with Microsoft Office.
• Experience with Workday HCM and Recruiting modules.
• Familiarity with AI tools for documentation and efficiency.
• Strong communication and confidentiality.
• Ability to manage multiple priorities while maintaining accuracy.

Responsibilities

• Keep employee records accurate and up to date through every stage of the employee journey.
• Ensure new hire profiles are complete and all required documentation is properly filed.
• Assist with onboarding activities such as background checks, I-9 completion, orientation scheduling, start date updates, and first-day logistics.
• Respond to questions, connect employees with resources, and elevate issues when needed.
• Maintain People Team resources, FAQs, and process guides for self-service.
• Assist with interview logistics, presentation setup, candidate escorting, and communication with interview teams.
• Schedule and confirm interviews across calendars and time zones.
• Enter and maintain employee information in Workday, including new hires, job changes, and terminations.
• Prepare regular and ad hoc reports for the People Team, including headcount reports, onboarding updates, and recruiting activity summaries.
• Support employee engagement activities, career fairs, recruiting events, and other team programs.
• Look for opportunities to improve processes and increase efficiency.

Skills

Microsoft Office

Organizational skills

Attention to detail

Multitasking

Excellent communication

Tools

Workday

Microsoft Copilot

Claude

Outlook

Excel

Job description

IntelliSource is seeking an HR/Recruitment Coordinator to support People Operations and Recruiting. You will be a go-to resource for employees, candidates, and managers, handling onboarding, data accuracy, and process improvements.

This on-site role emphasizes attention to detail, organization, and superior customer service as you guide new hires from first contact through onboarding and beyond.