HR Onboarding Specialist

ahscareers; Pittsburgh (Allegheny County); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Health insurance

401(k)

Wellness program

Training and development

Career growth opportunities

Job summary

Automated Health Systems is seeking an HR Onboarding Specialist to support employee onboarding and HR operations in a fast-paced healthcare and contact center environment. This role coordinates onboarding activities, manages employment documentation, and ensures new hires are prepared for employment.

The specialized team collaborates with Human Resources, recruiting, operations, and IT to coordinate system access, equipment setup, email accounts, and onboarding technology, while ensuring

Qualifications

• Bachelor's degree in HR, Business Admin, or related field preferred.
• 1–3 years of HR, onboarding, or admin experience required.
• Experience supporting onboarding and offboarding in high-volume environments.
• Knowledge of onboarding procedures, I-9 compliance, and employment documentation.

Responsibilities

• Coordinate onboarding activities for new hires, including orientation scheduling and training coordination.
• Manage pre-employment requirements such as background checks, I-9 verification, and onboarding documentation.
• Partner with IT to coordinate system access, equipment setup, email accounts, and onboarding tech needs.
• Coordinate offboarding activities including system access removal, equipment return, and exit documentation.
• Serve as primary point of contact for employees during onboarding and transition processes.
• Maintain accurate employee records and onboarding documentation within HR systems.
• Track onboarding/offboarding activities to ensure policy and security compliance.
• Collaborate with recruiting and hiring managers to support staffing readiness and timelines.
• Assist with new hire orientation and onboarding sessions.
• Respond to inquiries related to onboarding, HR processes, and access requests.
• Support HR audits, reporting, and administrative projects as needed.

Skills

HR onboarding

Organizational skills

Communication skills

Microsoft Office

HR systems

Education

Bachelor's degree

Tools

ATS

HRIS

MS Office

Job description

Automated Health Systems, a dynamic healthcare management company, is seeking an HR Onboarding Specialist to support employee onboarding and HR operations in a fast-paced healthcare and contact center environment. This role is responsible for coordinating onboarding activities, managing employment documentation, and ensuring new hires are successfully prepared for employment.

The HR Onboarding Specialist works closely with Human Resources, recruiting teams, operational leadership, and IT departments to coordinate employee onboarding, system access, equipment setup, and offboarding activities. This position plays a key role in ensuring a smooth employee experience while maintaining compliance with company policies and security procedures.

Benefits

• Health / Dental / Vision insurance
• 401(k)
• Employee Wellness Program
• Comprehensive and ongoing training
• Strong company culture with career growth opportunities

Responsibilities

• Coordinate onboarding activities for new hires including orientation scheduling and training coordination
• Manage pre-employment requirements such as background checks, I-9 verification, and onboarding documentation
• Partner with IT teams to coordinate system access, equipment setup, email accounts, and onboarding technology needs for new hires
• Coordinate employee offboarding activities including system access removal, equipment return, and exit documentation
• Serve as primary point of contact for employees during onboarding and transition processes
• Maintain accurate employee records and onboarding documentation within HR systems
• Track onboarding and offboarding activities to ensure compliance with company policies and security requirements
• Collaborate with recruiting teams and hiring managers to support staffing readiness and onboarding timelines
• Assist with new hire orientation and onboarding sessions
• Respond to employee inquiries related to onboarding, HR processes, and access requests
• Support HR audits, reporting, and administrative projects as needed

• Bachelor's degree in Human Resources, Business Administration, or related field preferred
• Minimum of 1--3 years of HR, onboarding, or administrative experience
• Experience supporting onboarding and offboarding processes in a high-volume environment preferred
• Experience coordinating with IT teams for employee access and equipment management preferredKnowledge of onboarding procedures, I-9 compliance, and employment documentation requirements
• Strong organizational and multitasking skills
• Strong written and verbal communication skills
• Proficiency with HR systems, applicant tracking systems (ATS), and Microsoft Office applications
• Ability to handle confidential information with professionalism and discretion