HR Operations & Onboarding Coordinator

Waverly Heights Ltd.; Gladwyne (PA); In loco; USD 42.000 - 64.000; Tempo pieno

Vantaggi offerti da questo lavoro

Medical insurance

Dental insurance

Life & disability insurance

Educational assistance

401(k) contributions

Descrizione del lavoro

Waverly Heights Ltd. is seeking an organized HR Coordinator to provide administrative and operational support to the Human Resources team. The role covers recruitment, onboarding, record maintenance, and employee relations, with a strong emphasis on confidentiality and accuracy.

Based in Gladwyne, PA, this full‑time position involves maintaining HR records, coordinating training, and assisting with policy updates while supporting communications across staff and management.

Competenze

• High school diploma or equivalent required.
• Bachelor's degree in human resources or related field preferred.
• Previous experience in an administrative or HR support role strongly preferred.
• Strong computer skills with proficiency in Microsoft Outlook, Word, and Excel.
• Experience with HRIS (e.g., Paycom) and training software (Relias) is a plus.
• Excellent communication and interpersonal skills for daily interaction with employees and management.
• Strong organizational skills and acute attention to detail for maintaining extensive records.
• Ability to handle sensitive and confidential information with discretion.

Mansioni

• Support recruitment and onboarding by preparing pre-hire paperwork, processing background/reference checks, and coordinating employee training.
• Serve as the initial point of contact for employee inquiries and route questions as appropriate.
• Create and maintain new hire personnel documents and ensure required documentation is completed within the first 30 days.
• Enter, update, and manage employee information in HRIS (Paycom) and training systems (Relias), including hires, status changes, and terminations.
• Maintain active and terminated personnel, health, and training files in an organized, audit-ready condition; perform daily filing and keep the filing room/common areas orderly.
• Prepare and maintain supplies of HR forms, onboarding packets, employee handbooks, and orientation materials.
• Maintain Workers' Compensation records and support the VP of Human Resources with reporting, documentation, and tracking of related claims and activities.
• Coordinate employee communications and mailings, including distributing incoming/outgoing mail and handling copying, faxing, and correspondence.
• Process initial and ongoing retirement plan contribution changes, and review loan and withdrawal requests for accuracy and completeness.
• Support employee relations initiatives by responding professionally to questions/concerns while maintaining confidentiality and respect.
• Administer employee recognition items (e.g., birthday cards, flowers) and process referral bonus paperwork.
• Provide administrative support for training and compliance by setting up Relias accounts, tracking completions/attendance, assisting with compliance reporting, and supporting policy manual updates; coordinate office supplies and equipment maintenance as needed.

Conoscenze

MS Outlook, Word, Excel

Communication

Organization

Confidentiality

Interpersonal skills

Discretion with sensitive information

Formazione

High school diploma or equivalent

Bachelor's degree in HR or related field

Strumenti

Paycom

Relias

Descrizione del lavoro

Waverly Heights Ltd. is seeking an organized HR Coordinator to provide administrative and operational support to the Human Resources team. The role covers recruitment, onboarding, record maintenance, and employee relations, with a strong emphasis on confidentiality and accuracy.

Based in Gladwyne, PA, this full‑time position involves maintaining HR records, coordinating training, and assisting with policy updates while supporting communications across staff and management.