HR Operations Associate - Onboarding, Records & Compliance

The Planet Group; Waltham (MA); On-site; USD 42,000 - 66,000; Part time

Job summary

The Planet Group in Waltham, MA is seeking an HR Assistant to provide administrative and operational support across HR programs, ensuring a positive employee experience and efficient service delivery. You will assist with employee lifecycle activities, maintain records, and handle inquiries, contributing to compliant and smooth HR operations.

Primary responsibilities include onboarding, offboarding, record management, and policy administration, with collaboration across IT, Legal, Payroll,

Qualifications

• Bachelor's degree in HR, Business Administration, or a related field required.
• 0-3 years of HR Operations or related experience preferred.
• Knowledge of HR laws, regulations, and HR best practices.
• Excellent communication and interpersonal skills.
• Ability to handle sensitive information with discretion.
• Proactive problem-solving and multi-tasking in a fast-paced environment.

Responsibilities

• Manage employee onboarding activities, including new hire benefit elections and Form I-9 completion; support benefits orientation as needed.
• Coordinate employee offboarding activities with IT, Legal, Payroll, Benefits, and HR Business Partners.
• Manage internal transfer processes and associated administrative tasks.
• Support the exit interview process, conduct exit interviews, and consolidate feedback and data.
• Coordinate employee headshot processes and updates within the HRIS.
• Process unemployment claims and respond to related inquiries.
• Maintain accurate employee records, including personal information, employment documentation, promotions, transfers, and terminations.
• Ensure data privacy, record retention, and confidentiality requirements.
• Manage electronic and physical filing systems.
• Maintain employee personnel files and Documents of Record.
• Organize and maintain HR-related documentation, forms, templates, and reference materials.
• Oversee outsourced employment verification process; prepare verification and authorization letters.
• Manage Form I-9 reverifications and updates.
• Partner with Legal to fulfill requests for employee records and subpoenas.

Skills

Strong communicator

Interpersonal skills

Education

Bachelor's degree in HR, Business Administration, or a related field

Tools

MS Office Suite (Outlook, PowerPoint, Word, Excel, SharePoint)

Job description

The Planet Group in Waltham, MA is seeking an HR Assistant to provide administrative and operational support across HR programs, ensuring a positive employee experience and efficient service delivery. You will assist with employee lifecycle activities, maintain records, and handle inquiries, contributing to compliant and smooth HR operations.

Primary responsibilities include onboarding, offboarding, record management, and policy administration, with collaboration across IT, Legal, Payroll,