HR Operations & Compliance Specialist

Ivan Ware & Son Inc; New Albany (IN); On-site; USD 56,000 - 75,000; Full time

Job summary

WARE is seeking a Human Resources Operations Specialist to support day-to-day people operations for a multi-state workforce. You will coordinate HR processes, maintain employee records, and deliver responsive service to employees.

In this role, you will manage HRIS data, assist with payroll/back- wage compliance, and help ensure policies are followed. You will collaborate with managers, vendors, and cross-functional teams to scale our HR operations.

Qualifications

• 2–4 years of experience in human resources, HR operations, or a related role.
• Bachelor’s degree in Human Resources, Business, or a related field preferred; equivalent experience considered.
• Working knowledge of HR practices, employment processes, and compliance requirements.
• Experience with HRIS, payroll, benefits, LMS, and other HR technology.
• Strong organization, attention to detail, follow-through, and ability to manage multiple priorities.
• Excellent communication, customer service, problem-solving, and relationship-building skills.
• Demonstrated discretion, sound judgment, and commitment to confidentiality.

Responsibilities

• Execute day-to-day HR processes and administrative activities, ensuring employee needs are addressed promptly and processes are accurate, consistent, well-documented, and aligned with WARE policies and practices.
• Coordinate employment eligibility, including background checks, drug screens, and other pre-employment requirements.
• Reconcile HR and benefits invoices, collaborating with vendors and Accounts Payable to resolve discrepancies and ensure timely payment.
• Develop, update and maintain HR forms, procedures, checklists, and process documentation.
• Serve as primary HRIS administration contact, including employee data maintenance, workflow updates, reporting, and troubleshooting to ensure accurate and reliable HR information.
• Provide backup support for payroll, prevailing wage, and benefits administration.
• Maintain required HR documentation and records to support audits and compliance requirements.
• Track regulatory changes and support implementation of updated policies and procedures when regulations change.
• Assist with responding to employment-related requests, audits, and reporting requirements.
• Coordinate onboarding, compliance, leadership, and job-specific training programs.
• Administer assessments and LMS assignments, and assist employees and managers with training related questions.
• Coordinate employee training assignments and maintain accurate training records.
• Track required training and follow up on outstanding requirements.
• Support the development and maintenance of training materials, resources, and communications.
• Upload and maintain WARE’s intranet content, including employee resources, policies, announcements, events, and general information.
• Partner with HR and other departments to keep intranet content accurate, relevant, organized, and up to date.
• Prepare and administer employee engagement and other surveys, including distribution, participation tracking, and reporting.
• Ensure HR communications are timely, clear, professional, and consistent with WARE’s culture.
• Other duties as assigned.

Skills

HR operations

HRIS administration

Payroll backup

Compliance knowledge

Training & development

Education

Bachelor’s degree in Human Resources, Business, or related field

Tools

HRIS systems

Payroll systems

LMS

Benefits administration

Job description

WARE is seeking a Human Resources Operations Specialist to support day-to-day people operations for a multi-state workforce. You will coordinate HR processes, maintain employee records, and deliver responsive service to employees.

In this role, you will manage HRIS data, assist with payroll/back- wage compliance, and help ensure policies are followed. You will collaborate with managers, vendors, and cross-functional teams to scale our HR operations.