HR Operations & Budget Coordinator

Texas Southern University; Houston (TX); On-site; USD 50,000 - 64,000; Full time

Job summary

Texas Southern University in Houston, TX seeks a Business Operations Coordinator I to provide administrative, financial, and operational support to the Human Resources department. The role includes budget monitoring, purchasing, personnel transactions, and routine reporting to keep HR processes efficient.

Responsibilities cover budget reconciliation, vendor management, contract documentation, and maintenance of purchase records.

Qualifications

• Bachelor’s degree in business administration or related field.
• Three to five years of training and related experience.
• Experience in higher education or public-sector organizations preferred.
• Knowledge of budget monitoring, purchasing, and records management.
• Ability to manage multiple assignments, prioritize deadlines, and follow up on pending transactions.

Responsibilities

• Assist with the preparation, monitoring, and reconciliation of HR operating budgets.
• Review budget reports, monitor expenditures, and track balances to support prudent use of departmental funds.
• Coordinate budget transfers, funding requests, expenditure reviews, and supporting documentation.
• Initiate and coordinate purchase requisitions, purchase orders, payment requests, and other purchasing transactions.
• Coordinate with Procurement and Finance to resolve outstanding requisitions, invoices, vendor registration issues, and payment delays.
• Review purchasing documentation for completeness, accuracy, and appropriate approvals.
• Maintain records of purchases, vendor quotes, invoices, contracts, and related documentation.
• Track procurement requests and ensure timely processing.
• Coordinate administrative documentation for HR vendor agreements, renewals, statements of work, and service contracts.
• Maintain a tracking system for contract expiration dates, renewal deadlines, invoices, and pending approvals.
• Assist with preparing documentation for vendor justifications, funding requests, and contract reviews.
• Coordinate personnel action forms, employment documentation, position requests, and related administrative transactions.
• Coordinates the annual Retirement Recognition Event, including retirees, communications, programs, and event logistics.

Skills

Budget monitoring

Purchasing

Records management

Financial documentation review

Organizational skills

Communication skills

Confidentiality

Vendor coordination

Education

Bachelor’s degree in business administration or related discipline

Job description

Texas Southern University in Houston, TX seeks a Business Operations Coordinator I to provide administrative, financial, and operational support to the Human Resources department. The role includes budget monitoring, purchasing, personnel transactions, and routine reporting to keep HR processes efficient.

Responsibilities cover budget reconciliation, vendor management, contract documentation, and maintenance of purchase records.