Business Operations Coordinator I

Texas Southern University; Houston (TX); On-site; USD 50,000 - 64,000; Full time

Job summary

Texas Southern University in Houston, TX seeks a Business Operations Coordinator I to provide administrative, financial, and operational support to the Human Resources department. The role includes budget monitoring, purchasing, personnel transactions, and routine reporting to keep HR processes efficient.

Responsibilities cover budget reconciliation, vendor management, contract documentation, and maintenance of purchase records.

Qualifications

• Bachelor’s degree in business administration or related field.
• Three to five years of training and related experience.
• Experience in higher education or public-sector organizations preferred.
• Knowledge of budget monitoring, purchasing, and records management.
• Ability to manage multiple assignments, prioritize deadlines, and follow up on pending transactions.

Responsibilities

• Assist with the preparation, monitoring, and reconciliation of HR operating budgets.
• Review budget reports, monitor expenditures, and track balances to support prudent use of departmental funds.
• Coordinate budget transfers, funding requests, expenditure reviews, and supporting documentation.
• Initiate and coordinate purchase requisitions, purchase orders, payment requests, and other purchasing transactions.
• Coordinate with Procurement and Finance to resolve outstanding requisitions, invoices, vendor registration issues, and payment delays.
• Review purchasing documentation for completeness, accuracy, and appropriate approvals.
• Maintain records of purchases, vendor quotes, invoices, contracts, and related documentation.
• Track procurement requests and ensure timely processing.
• Coordinate administrative documentation for HR vendor agreements, renewals, statements of work, and service contracts.
• Maintain a tracking system for contract expiration dates, renewal deadlines, invoices, and pending approvals.
• Assist with preparing documentation for vendor justifications, funding requests, and contract reviews.
• Coordinate personnel action forms, employment documentation, position requests, and related administrative transactions.
• Coordinates the annual Retirement Recognition Event, including retirees, communications, programs, and event logistics.

Skills

Budget monitoring

Purchasing

Records management

Financial documentation review

Organizational skills

Communication skills

Confidentiality

Vendor coordination

Education

Bachelor’s degree in business administration or related discipline

Job description

Posting Details

Title Information

Security Sensitive Position?

Yes

Hours of Work

8:00 am - 5:00 pm M-F

Position Details

Position Information

Posting Number

TSU203840

Official TSU Title

Business Operations Coordinator I

Grant Title

N/A

Job Description Summary / TWC Summary

The Business Coordinator for Human Resources providesadministrative, financial, operational, and business support toensure the efficient functioning of the Human Resources departmentat Texas Southern University ( TSU ). This position coordinatesbudget monitoring, purchasing, personnel transactions, invoiceprocessing, contract documentation, recordkeeping, and departmentalreporting. The position supports the day-to-day business operationsof Human Resources by maintaining accurate records, monitoringexpenditures, coordinating administrative workflows, trackingpending transactions, and assisting with budget planning andresource management.

Essential Duties Summary

• Assist with the preparation, monitoring, and reconciliation ofHuman Resources operating budgets.
• Review budget reports, monitor expenditures, and trackavailable balances to support responsible use of departmentalfunds.
• Coordinate budget transfers, funding requests, expenditurereviews, and supporting documentation.
• Initiate and coordinate purchase requisitions, purchase orders,payment requests, and other purchasing transactions.
• Coordinate with Procurement and Finance to resolve outstandingrequisitions, invoices, vendor registration issues, and paymentdelays.
• Review purchasing documentation for completeness, accuracy,appropriate approvals, and compliance with Universityprocedures.
• Maintain records of purchases, vendor quotes, invoices,contracts, and related supporting documentation.
• Track procurement requests and follow up with responsibleoffices to facilitate timely processing.
• Coordinate administrative documentation for HR vendoragreements, renewals, statements of work, and servicecontracts.
• Maintain a tracking system for contract expiration dates,renewal deadlines, outstanding invoices, and pendingapprovals.
• Assist with preparing documentation for vendor justifications,funding requests, and contract reviews.
• Coordinate personnel action forms, employment documentation,position requests, and related administrative transactions.
• Coordinates the annual Retirement Recognition Event, includingidentifying retirees, preparing communications and programs,notifying university personnel, and arranging event logistics,catering, entertainment, and gifts.

% FTE

1.0

Hiring Range

$50,035.36 - $63,795.08

Education

Bachelor’s degree in business administration or a relateddiscipline.

Required Licensing/Certification

N/A

Knowledge, Skills, and Abilities

• Knowledge of administrative business practices, budgetmonitoring, purchasing, and records management.
• Ability to review financial and administrative documentationfor completeness and accuracy.
• Strong organizational skills and attention to detail.
• Ability to manage multiple assignments, prioritize competingdeadlines, and follow up on pending transactions.
• Effective written and verbal communication skills.
• Ability to maintain confidentiality and exercise soundjudgment.
• Ability to work collaboratively with HR staff, Universityadministrators, vendors, and other stakeholders.
• Ability to identify discrepancies, resolve routineadministrative issues, and recommend process improvements.

Work Experience

• Three (3) to five (5) years of training and relatedexperience
• Ability to maintain the security or integrity of criticalinfrastructure, which may include communications systems, computernetworks and systems, cybersecurity systems, electrical grid,hazardous waste treatment or water treatment system.

Preferred:

• Experience working in higher education or a public-sectororganization.
• Experience with enterprise financial, procurement, payroll, orhuman resources information systems.
• Familiarity with purchase requisitions, vendor contracts,budget transfers, invoice processing, and personnel actionworkflows.
• Experience maintaining confidential records and supportingaudits or compliance reviews.

Working/Environmental Conditions

• Prolonged standing and/or walking.
• Handling light weight objects.
• Using or carrying equipment.

Position End Date (if temporary)

Posting Detail Information

UA EEO Statement

It is the policy of Texas Southern University to provide a workenvironment that is free from discrimination for all personsregardless of race, color, religion, sex, age, national origin,individuals with disability, sexual orientation, or protectedveteran status in its programs, activities, admissions oremployment policies. This policy of equal opportunity is strictlyobserved in all University employment-related activities such asadvertising, recruiting, interviewing, testing, employmenttraining, compensation, promotion, termination, and employmentbenefits. This policy expressly prohibits harassment anddiscrimination in employment based on race, color, religion,gender, gender identity, genetic history, national origin,individuals with disability, age, citizenship status, or protectedveteran status. This policy shall be adhered to in accordance withthe provisions of all applicable federal, state and local laws,including, but not limited to, Title VII of the Civil RightsAct.

Manual of Administrative Policies and Procedures

Close Date

11/11/2026

Open Until Filled (overrides close field)

No

Special Instructions to Applicants

Open to all applicants.

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you have a Bachelor’s degree in Business Administration ora related discipline?
   • Yes
   • No
2. * Do you have three (3) to five (5) years of training andrelated experience?
   • Yes
   • No
3. * Do you have experience within Texas higher education, Texasstate government, or another public-sector organization?
   • Yes
   • No
4. * Do you have experience with enterprise financial,procurement, payroll, or human resources information systems?
   • Yes
   • No
5. * Are you familiar with purchase requisitions, vendorcontracts, budget transfers, invoice processing, and personnelaction workflows?
   • Yes
   • No
6. * Do you have experience maintaining confidential records andsupporting audits or compliance reviews?
   • Yes
   • No

Applicant Documents

Required Documents

1. Resume
2. Cover Letter/Letter of Application
3. Official Transcripts

Optional Documents

1. Other Document
2. Reference Letter 1
3. Reference Letter 2
4. Reference Letter 3