HR Operations Specialist (Onboarding & Compliance)

Signature Consultants; Massachusetts; Hybrid; USD 41,000 - 43,000; Full time

Job summary

Signature Consultants is seeking an organized HR Assistant to provide administrative support across HR functions in a hybrid setting in Waltham, MA. The role focuses on employee lifecycle activities, accurate records, and HR compliance to ensure a smooth, compliant HR service experience.

You will manage onboarding/offboarding tasks, maintain confidential files, handle HR inquiries, assist with benefits and ACA reporting, and participate in audits.

Qualifications

• 0–3 years of experience in Human Resources, HR Operations, or a related field.
• Bachelor's degree in Human Resources, Business Administration, or related discipline preferred.
• Familiarity with HR processes, employee documentation, and HR best practices.
• Experience using HRIS platforms and MS Office applications.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to handle confidential and sensitive employee information professionally.
• Strong problem-solving skills and ability to manage multiple priorities in a fast-paced environment.
• A proactive, dependable, and service-oriented approach to work.

Responsibilities

• Coordinate employee onboarding, including new-hire documentation, benefits enrollment, and Form I-9 completion.
• Support employee offboarding, internal transfers, and exit interview processes.
• Maintain accurate employee records, personnel files, and HR documentation while ensuring confidentiality.
• Manage electronic and physical filing systems and organize HR forms, templates, and reference materials.
• Coordinate employment verification requests and prepare employment verification and authorization letters.
• Process Form I-9 reverifications and employee record updates.
• Respond to employee HR inquiries and manage the HR Operations mailbox.
• Support benefits and leave administration, including related projects and employee communications.
• Assist with HR audits, compliance activities, ACA reporting, and maintenance of employee handbooks and HR policies.
• Maintain employee job descriptions, labor law postings, and HR documentation.
• Coordinate HR communications, purchase orders, contracts, statements of work, and administrative requests.
• Partner with internal teams to support employee lifecycle transactions and HR operational needs.
• Identify opportunities to improve HR processes, documentation, and employee service delivery.

Skills

HR Operations

Onboarding

HRIS

MS Office

Documentation

Confidentiality

Communication

Education

Bachelor's in HR/Business Admin

Tools

HRIS

Job description

Signature Consultants is seeking an organized HR Assistant to provide administrative support across HR functions in a hybrid setting in Waltham, MA. The role focuses on employee lifecycle activities, accurate records, and HR compliance to ensure a smooth, compliant HR service experience.

You will manage onboarding/offboarding tasks, maintain confidential files, handle HR inquiries, assist with benefits and ACA reporting, and participate in audits.