HR Operations & Administrative Specialist

IMIA, LLC; Spanish Fort (AL); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Health

Dental

Vision

Life

LTD

Accident

Critical Illness

401k

Job summary

IMIA, LLC in Spanish Fort, AL is seeking a Human Resources Assistant to support the HR department with administrative duties, payroll data handling, and benefits processing in a marine industry setting. You will manage files, assist with new hire processing, data entry, and respond to routine inquiries while ensuring confidentiality and compliance with regulations.

This role requires accurate data entry, daily coordination with field operations, and timely communication with staff to maintain

Qualifications

• Highschool Diploma or Equivalent.
• One or more years of related experience and/or training preferred.
• Maritime industry experience preferred.

Responsibilities

• Processes required paperwork for employee transfers, changes in job classification, merit increases, and other related employment matters.
• May assist with preparation of human resource reports such as new hire reporting, sick leave reports, etc.
• Maintain employee HR/Payroll databases - including data entry and verification of entered information
• Assist with new hire processing
• Setup and maintain employee files either physically, electronically or both
• Reach out to the field as needed regarding HR/Payroll information
• Assist in review of per diem documentation
• Assist in tracking employee statuses, identifying missing information, and requesting updates from the field
• Submit verifications of employment, unemployment, and other similar requests
• Communicate and track random drug screen selections monthly
• Answering HR calls and assisting in routine inquiries, routing other calls appropriately
• Perform other related duties as assigned

Skills

Verbal & written communication

Organizational skills

Time management

Integrity & confidentiality

Microsoft Office Suite

HRIS familiarity

Bilingual English/Spanish

Education

Highschool Diploma or Equivalent

One+ years related experience or training

Maritime industry experience preferred

Job description

IMIA, LLC in Spanish Fort, AL is seeking a Human Resources Assistant to support the HR department with administrative duties, payroll data handling, and benefits processing in a marine industry setting. You will manage files, assist with new hire processing, data entry, and respond to routine inquiries while ensuring confidentiality and compliance with regulations.

This role requires accurate data entry, daily coordination with field operations, and timely communication with staff to maintain