Human Resource Assistant

International Marine and Industrial Applicators, LLC

Spanish Fort (AL)

On-site

USD 36,000 - 48,000

Full time

11 days ago

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Benefits offered by this job

Health

Dental

Vision

Life

LTD

Accident

Critical Illness

401k

Employee Assistance Program

Job summary

ARMADA INC. in Spanish Fort, AL is seeking a Human Resources Assistant to support daily HR operations. The role involves processing transfers, new hires, and payroll data while maintaining accurate records and supporting field communications.

The position requires a high school diploma, a year of related experience, and prefers Maritime industry familiarity. Office-based, non-exempt, with standard HR duties and confidentiality requirements.

Qualifications

Highschool Diploma or Equivalent.
One or more year's related experience and/or training preferred.
Experience within the Maritime industry preferred.

Responsibilities

Perform administrative duties related to operations of the human resources department.
Process paperwork for employee transfers, changes in job classification, merit increases, and related matters.
Maintain HR/Payroll databases and data accuracy.
Assist with new hire processing and onboarding.
Maintain employee files (physical/electronic).
Coordinate with field regarding HR/Payroll information.
Review per diem documentation and track statuses.
Submit employment verifications and related requests.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Integrity and confidentiality

Microsoft Office proficiency

Knowledge of employment laws

HRIS knowledge

Bilingual English/Spanish (preferred)

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

ABOUT THE ORGANIZATION

IMIA,LLC is the only national marine surface preparation painting contractor servicing every U.S. Port with a mobile full time workforce that ensures that a quality product is delivered on time every time. IMIA, LLC has the equipment, seasoned deckplate supervision and mechanics, as well as rigorous corporate safety and quality programs and financial strength to support our customer's preservation needs in a truly superior and comprehensive fashion.

BENEFITS

Eligible employees may enroll in:

Health
Dental
Vision
Life
LTD
Accident
Critical Illness
401k

Employees and their household members are also eligible to participate in the company's Employee Assistance Program.

Per Diem OR Dislocation Allowance may be provided to eligible employees to reimburse some or all of the cost an employee might be reasonably expected to incur for lodging, meals, and incidental expenses while traveling out of town for work.

EOE STATEMENT

IMIA, LLC is an equal opportunity employer and provides equal employment opportunities (EEO) to all employees regardless of race, color, religion, gender, gender identity or expression, national origin, sexual orientation, age, sex, disability status, marital status, status as a covered veteran, genetics, or any other protected groups under state, federal or local Equal Opportunity Laws. This policy applies to all terms and conditions of employment including but not limited to hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.

ARMADA INC.

POSITION DESCRIPTION

TITLE: Human Resources Assistant

REPORTS TO: Human Resources Manager

FLSA STATUS: Non-Exempt

FT / PT STATUS: Office

LOCATION: Spanish Fort, AL Office

SUMMARY

Perform administrative duties related to the operations of the human resource department.

ESSENTIAL DUTIES & RESPONSIBILITIES

Processes required paperwork for employee transfers, changes in job classification, merit increases, and other related employment matters.
May assist with preparation of human resource reports such as new hire reporting, sick leave reports, etc.
Maintain employee HR/Payroll databases - including data entry and verification of entered information
Assist with new hire processing
Setup and maintain employee files either physically, electronically or both
Reach out to the field as needed regarding HR/Payroll information
Assist in review of per diem documentation
Assist in tracking employee statuses, identifying missing information, and requesting updates from the field
Submit verifications of employment, unemployment, and other similar requests
Communicate and track random drug screen selections monthly
Answering HR calls and assisting in routine inquiries, routing other calls appropriately
Perform other related duties as assigned

SUPERVISORY RESPONSIBILITY

None

KNOWLEDGE, SKILLS, ABILITIES & ATTRIBUTES

Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Ability to act with integrity, professionalism, and confidentiality.
Proficient with Microsoft Office Suite or related software.
Knowledge of employment-related laws and regulations preferred
Proficiency with or the ability to quickly learn the organization's HRIS and talent management systems.
Ability to communicate bilingually in English and Spanish preferred

EDUCATION AND EXPERIENCE

Highschool Diploma or Equivalent
One or more year's related experience and/or training preferred
Experience within the Maritime industry preferred

WORKING CONDITIONS / PHYSICAL REQUIREMENTS

Work is conducted indoors in an office environment
Must be able to sit for prolonged periods of time at a desk; must be able to view computer screen for prolonged periods of time; must be able to enter data using keyboard accurately and efficiently
Must be able to communicate effectively via phone or email with personnel at remote job sites
Must be able to lift, carry, push, pull up to 15 pounds at times on an infrequent basis.
May be required to climb stairs

EQUIPMENT USED