Human Resource Assistant

IMIA, LLC; Mobile (AL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health

Dental

Vision

Life

LTD

Accident

Critical Illness

401k

Employee Assistance Program

Job summary

IMIA,LLC is seeking a Human Resources Assistant to support the operations of the HR department in an office environment. The position reports to the Human Resources Manager and is non-exempt.

The role includes handling transfers, new hire processing, data entry for HR/Payroll systems, file maintenance, and coordinating with field staff. A high school diploma and 1+ year HR experience are preferred, with maritime industry experience a plus.

Qualifications

• Highschool Diploma or Equivalent.
• One or more year's related experience and/or training preferred.
• Experience within the Maritime industry preferred.

Responsibilities

• Process required paperwork for employee transfers, changes in job classification, merit increases, and other related employment matters.
• May assist with preparation of human resource reports such as new hire reporting, sick leave reports, etc.
• Maintain employee HR/Payroll databases - including data entry and verification of entered information.
• Assist with new hire processing.
• Setup and maintain employee files either physically, electronically or both.
• Reach out to the field as needed regarding HR/Payroll information.
• Assist in review of per diem documentation.
• Assist in tracking employee statuses, identifying missing information, and requesting updates from the field.
• Submit verifications of employment, unemployment, and other similar requests.
• Communicate and track random drug screen selections monthly.
• Answering HR calls and assisting in routine inquiries, routing other calls appropriately.
• Perform other related duties as assigned.

Skills

Communication

Bilingual English/Spanish

Microsoft Office

HRIS familiarity

Education

High school diploma

1+ year HR experience

Tools

MS Office Suite

HRIS

Payroll systems

Job description

Summary

Perform administrative duties related to the operations of the human resource department.

ARMADA INC.

Position Description

Title: Human Resources Assistant
Reports To: Human Resources Manager
FLSA Status: Non-Exempt
FT / PT Status: Office
Location: Office

Essential Duties & Responsibilities

• Processes required paperwork for employee transfers, changes in job classification, merit increases, and other related employment matters.
• May assist with preparation of human resource reports such as new hire reporting, sick leave reports, etc.
• Maintain employee HR/Payroll databases - including data entry and verification of entered information
• Assist with new hire processing
• Setup and maintain employee files either physically, electronically or both
• Reach out to the field as needed regarding HR/Payroll information
• Assist in review of per diem documentation
• Assist in tracking employee statuses, identifying missing information, and requesting updates from the field
• Submit verifications of employment, unemployment, and other similar requests
• Communicate and track random drug screen selections monthly
• Answering HR calls and assisting in routine inquiries, routing other calls appropriately
• Perform other related duties as assigned

SUPERVISORY RESPONSIBILITY

None

Knowledge, Skills, Abilities & Attributes

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficient with Microsoft Office Suite or related software.
• Knowledge of employment-related laws and regulations preferred
• Proficiency with or the ability to quickly learn the organization's HRIS and talent management systems.
• Ability to communicate bilingually in English and Spanish preferred

Education And Experience

• Highschool Diploma or Equivalent
• One or more year's related experience and/or training preferred
• Experience within the Maritime industry preferred

Working Conditions / Physical Requirements

• Work is conducted indoors in an office environment
• Must be able to sit for prolonged periods of time at a desk; must be able to view computer screen for prolonged periods of time; must be able to enter data using keyboard accurately and efficiently
• Must be able to communicate effectively via phone or email with personnel at remote job sites
• Must be able to lift, carry, push, pull up to 15 pounds at times on an infrequent basis.
• May be required to climb stairs

EQUIPMENT USED

• Computer, telephone, fax machine, copy machine, adding machine, scanner
• This is a general list and is not all inclusive.

REASONABLE ACCOMMODATIONS

• Accommodations may be made to enable qualified individuals with disabilities to perform essential job functions

About the Organization

IMIA,LLC is the only national marine surface preparation painting contractor servicing every U.S. Port with a mobile full time workforce that ensures that a quality product is delivered on time every time. IMIA, LLC has the equipment, seasoned deckplate supervision and mechanics, as well as rigorous corporate safety and quality programs and financial strength to support our customer's preservation needs in a truly superior and comprehensive fashion.

Benefits

• Health
• Dental
• Vision
• Life
• LTD
• Accident
• Critical Illness
• 401k

Employees and their household members are also eligible to participate in the company's Employee Assistance Program.

Per Diem OR Dislocation Allowance may be provided to eligible employees to reimburse some or all of the cost an employee might be reasonably expected to incur for lodging, meals, and incidental expenses while traveling out of town for work.

EOE Statement

IMIA, LLC is an equal opportunity employer and provides equal employment opportunities (EEO) to all employees regardless of race, color, religion, gender, gender identity or expression, national origin, sexual orientation, age, sex, disability status, marital status, status as a covered veteran, genetics, or any other protected groups under state, federal or local Equal Opportunity Laws. This policy applies to all terms and conditions of employment including but not limited to hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.