HR Onboarding & Records Coordinator

Breakthrough Behaviorial Resources; United States; Remote; USD 38,000 - 52,000; Full time

Job summary

Breakthrough Behaviorial Resources is seeking an HR Assistant to provide administrative support for human resources operations, including recruiting, onboarding, employee records, payroll coordination, and employee communication. The role focuses on creating a welcoming experience for new hires and maintaining confidential personnel information.

Experience with Gusto and onboarding is helpful, with responsibilities spanning data entry, background checks, file maintenance, and routine HR

Qualifications

• High school diploma or equivalent required; coursework or an associate degree in HR, Business Administration, or related field preferred.
• Previous experience in human resources, administrative support, recruiting, or related role preferred.
• Experience with Gusto and new-hire onboarding is helpful.
• Proficiency in Microsoft Office or Google Workspace.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Clear written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• A professional, approachable manner when working with employees and applicants.
• Experience in behavioral health or healthcare administration is a plus.

Responsibilities

• Coordinate onboarding activities, including new-hire paperwork, orientation scheduling, and follow-up on outstanding documents.
• Enter and update employee information in Gusto or other HR and payroll systems.
• Assist new hires with completing onboarding tasks and accessing employee systems.
• Support recruiting by posting job openings, scheduling interviews, and communicating with candidates.
• Coordinate background checks and track completion of required pre-employment steps.
• Maintain organized and confidential employee files, training records, and policy acknowledgments.
• Track credentials, licenses, certifications, and expiration dates for staff.
• Assist with payroll preparation by reviewing timekeeping information and communicating discrepancies.
• Prepare routine HR correspondence and assist with employment verification requests.
• Track onboarding progress, required training, and outstanding documentation.
• Assist with employee changes, including contact info and pay changes.
• Support offboarding by coordinating paperwork and returns of company property.
• Respond to routine employee questions and escalate complex matters.
• Assist with HR reports, internal reviews, and administrative projects.

Skills

Gusto onboarding

Onboarding

Organization

Communication

Microsoft Office

Education

High school diploma or equivalent

Associate degree in HR/Business Admin

Tools

Microsoft Excel

Google Workspace

HRIS systems

Job description

Breakthrough Behaviorial Resources is seeking an HR Assistant to provide administrative support for human resources operations, including recruiting, onboarding, employee records, payroll coordination, and employee communication. The role focuses on creating a welcoming experience for new hires and maintaining confidential personnel information.

Experience with Gusto and onboarding is helpful, with responsibilities spanning data entry, background checks, file maintenance, and routine HR