HR Onboarding & Records Coordinator

Thompson Marine; Birmingham, Northern (AL, KY); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Thompson Marine is seeking an HR Coordinator to provide administrative support for pre-employment screening, onboarding, and HRIS data management. The role involves handling employee transfers, records, and separations with a strong focus on confidentiality and compliance.

The candidate will maintain HR records, support benefits and payroll teams, and ensure timely responses to supervisor inquiries while adhering to HR policies and procedures.

Qualifications

• Associate or bachelor’s degree in HR-related field.
• 1–3 years of experience in personnel or HR administration.
• Experience with HRIS; UKG is a plus.
• Strong organization, communication, follow-through, and attention to detail.

Responsibilities

• Coordinate screening and onboarding activities for new hires and internal transfers.
• Oversee employee onboarding process.
• Manage employee position transfers and changes.
• Maintain accurate employee records in HRIS.
• Support employment separation process.
• Provide administrative backup to Benefits, Payroll, Recruiting and other HR functions.
• Help monitor HR inboxes to uphold communication.
• Maintain knowledge of HR policies, procedures and compliance.

Skills

Verbal Communication

Self Motivated

Relationship Building

Microsoft Office

HRIS Systems

UKG HRIS

Education

Associate or higher in Human Resource Administration or related field

Bachelor's or higher in Human Resource Administration or related field

Tools

UKG HRIS

Microsoft Office

Job description

Thompson Marine is seeking an HR Coordinator to provide administrative support for pre-employment screening, onboarding, and HRIS data management. The role involves handling employee transfers, records, and separations with a strong focus on confidentiality and compliance.

The candidate will maintain HR records, support benefits and payroll teams, and ensure timely responses to supervisor inquiries while adhering to HR policies and procedures.