HR Office Assistant — Confidential Admin & Data Entry (Part-Time)

City of Dover; Dover (NH); On-site; USD 28,000 - 40,000; Part time

Job summary

The City of Dover is seeking a dedicated administrative professional to perform high-level secretarial duties in the Human Resources area. This 25-hour-per-week, non-exempt position handles confidential information with professionalism.

Responsibilities include answering inquiries, inputting data into HRIS, typing correspondence, maintaining filing systems, coordinating employee badges, and supporting year-end processes. The role requires strong organizational and communication skills.

Qualifications

• High school diploma supplemented by specialized training in secretarial skills.
• Two years experience in secretarial work; or any equivalent combination of education and experience.
• Valid motor vehicle operator license required.

Responsibilities

• Receive telephone calls and visitors to office. Screen for nature of business, answer general inquiries based upon knowledge of departmental operations and refers when necessary.
• Input information into the HRIS system including new hire information, terminations, and employee changes. Ensure information is imputed accurately in a timely manner.
• Type a variety of correspondence, memoranda, forms and reports from written or verbal medium. Type material in final form assuring spelling, grammar and punctuation is correct.
• Coordinate with City's IT department for administration of badges for all City employees.
• Maintain department's administrative filing system; maintains reference file of correspondence, memoranda, personnel files and a variety of other materials.
• Assist the department during the new fiscal year transition, ensuring information is accurate.
• Prepare documentation/packages for dissemination via USPS, UPS and/or FedEx.
• Establish and maintain effective relations with City departments and employees, contractors, and the public.

Job description

The City of Dover is seeking a dedicated administrative professional to perform high-level secretarial duties in the Human Resources area. This 25-hour-per-week, non-exempt position handles confidential information with professionalism.

Responsibilities include answering inquiries, inputting data into HRIS, typing correspondence, maintaining filing systems, coordinating employee badges, and supporting year-end processes. The role requires strong organizational and communication skills.