27-031 Human Resources Office Assistant, Part-Time

City-of-Dove; Dover (NH); On-site; USD 28,000 - 40,000; Part time

Job summary

City of Dover seeks a Human Resources Director to perform confidential secretarial work in a 25-hour-per-week, non-exempt role. Hourly pay ranges from $20.29 to $29.32, and the position is open until filled. Responsibilities include HRIS data entry, correspondence typing, filing, and coordinating with IT for employee badges.

Qualifications require a high school diploma with secretarial training or equivalent experience, plus two years in secretarial work. Valid driver’s license required.

Qualifications

• High school diploma with secretarial training and two years of secretarial experience.
• Knowledge of modern office practices and HR basics including benefit administration, onboarding, recruitment, and employee relations.
• Ability to type accurately and rapidly; maintain accurate records and files.

Responsibilities

• Receive calls and visitors; screen inquiries and route as needed.
• Enter information into HRIS including new hires, terminations and changes; ensure accuracy and timeliness.
• Type correspondence, memoranda, forms and reports with correct spelling, grammar and punctuation.
• Data entry of new hires into payroll system; post to accounts and compile reports.
• Coordinate with IT for administration of employee badges.
• Scan documents and upload to electronic filing system.
• Prepare documentation for new hire orientation and disseminate via USPS/UPS/FedEx as needed.
• Maintain department filing system and personnel files; support other divisions as required.
• Assist during new fiscal year transition and ensure information accuracy.
• Establish and maintain relations with departments, employees, contractors and the public; ensure safe work procedures.
• Perform other related duties as required.

Skills

Typing

Multitasking

Oral & written communication

HR basics

Data entry / HRIS

Filing and record keeping

Education

High school diploma with secretarial training

Two years secretarial experience

Tools

HRIS

Job description

The Human Resources Director is seeking a person to perform highly responsible and confidential secretarial work and answer routine inquiries. This is a non-exempt, 25 hour per week position. Hourly rate is $20.29 to $29.32. Position is open until filled.

DUTIES AND RESPONSIBILITIES

• Receive telephone calls and visitors to office. Screen for nature of business, answer general inquiries based upon knowledge of departmental operations and refers when necessary.
• Input information into the HRIS system including new hire information, terminations, and employee changes. Ensure information is imputed accurately in a timely manner.
• Type a variety of correspondence, memoranda, forms and reports from written or verbal medium. Type material in final form assuring spelling, grammar and punctuation is correct.
• Input data to standard office and department forms; data entry of new hires into payroll system; make simple postings to accounts; compile data for various reports.
• Coordinate with City's IT department for administration of badges for all City employees.
• Scan a variety of documentation and perform upload to electronic filing system.
• Compile documentation and assemble packets for new hire orientation.
• Assist other divisions within the Executive Department, as needed.
• Maintain department's administrative filing system; maintains reference file of correspondence, memoranda, personnel files and a variety of other materials.
• Assist the department during the new fiscal year transition, ensuring information is accurate.
• Prepare documentation/packages for dissemination via USPS, UPS and/or FedEx.
• Establish and maintain effective relations with City departments and employees, contractors, and the public.
• Maintain familiarity with and executes safe work procedures associated with assigned work.
• Perform other related duties as required.

KNOWLEDGE, SKILL AND ABILITY REQUIREMENTS:

Considerable knowledge of modern office practices and procedures. Knowledge of Human Resources basics including benefit administration, onboarding, recruitment, and employee relations. Considerable knowledge of business English, spelling, and arithmetic and vocabulary. Working knowledge of computer hardware and software. Ability to type accurately and rapidly. Ability to transcribe letters and reports. Ability to multitask. Ability to communicate in oral and written form. Ability to maintain accurate records and files. Ability to maintain effective working relationships with department heads, employees, and the public and to deal with service problems courteously and tactfully.

EDUCATION/LICENSURE/CERTIFICATION REQUIREMENTS:

High school diploma supplemented by specialized training in secretarial skills and two years experience in secretarial work; OR any equivalent combination of education and experience which demonstrates possession of the required knowledge, skills and abilities. Valid motor vehicle operator license required.