HR Liaison & Staffing Specialist (Public Sector)

Gila County Community College; Payson (AZ); On-site; USD 55,000 - 75,000; Full time

Job summary

Gila County Sheriff's Office in Payson, AZ is seeking an HR Administrator to support staffing, recruitment, and community outreach, ensuring accurate personnel data in the Spillman system and compliance with policies.

The role handles pre-employment processes, background checks, offer letters, new hire packets, and ongoing personnel record maintenance, with emphasis on accuracy, confidentiality, and timely administration of resources and access tools.

Qualifications

• Associates Degree in Human Resources, Business Administration or related field, and four (4) years experience; or any equivalent combination of education, training and experience which demonstrates the ability to perform the essential duties and responsibilities of the job.
• Professional in Human Resources (PHR) or SHRM-CP preferred; ACJIS Certification and Notary Public License required.
• Must possess and maintain a valid Driver’s License if position duties require.

Responsibilities

• Coordinate SO staffing process; screens applicants for minimum qualifications; processes SO applications; assists in creating applicant questions; schedules and participates in interviews; conducts criminal and employment background checks, records checks with law enforcement agencies; and FBI/DPS fingerprint clearance cards.
• Assigns Deputy and Detention applicants for salary step placement; receives salary and hire date information from HR; completes Personnel/Payroll Authorization forms for actions; resolves issues with Bureau Commanders, HR and Payroll.
• Coordinate SO pre-employment drug, psychological, medical, polygraph and CVSA testing; schedule testing appointments; monitor results; advise administration of negative outcomes.
• Prepare candidate offer letters and ensure new hire packets are completed; submit employment paperwork to HR; manage exit interview letters and termination materials; maintain records of issued/returned items (IDs, keys, etc.).
• Maintain personnel, medical, training, and internal investigations files; assist AZ POST audits; data entry into Spillman database.
• Provide information on rules and procedures in response to questions from SO employees, administration, or Bureau Commanders.

Skills

Active listening

Critical thinking

Customer service

Presentation

Time management

Analytical thinking

Analytical writing

Typing

Data entry

Education

Associates Degree in Human Resources or related field

Tools

Spillman System

Guardian Alliance Background System

Job description

Gila County Sheriff's Office in Payson, AZ is seeking an HR Administrator to support staffing, recruitment, and community outreach, ensuring accurate personnel data in the Spillman system and compliance with policies.

The role handles pre-employment processes, background checks, offer letters, new hire packets, and ongoing personnel record maintenance, with emphasis on accuracy, confidentiality, and timely administration of resources and access tools.