Human Resources Liaison

Gila, County of (AZ); Payson (AZ); On-site; USD 52,000 - 68,000; Full time

Job summary

Gila County's Sheriff’s Office is seeking a Human Resources Generalist to coordinate staffing, recruitment, and outreach. You will consult with management on policies, maintain employee records, and ensure Spillman data is accurate and up to date.

The role requires an Associate degree and four years of experience, with preferred PHR/SHRM-CP credentials and ACJIS certification. You will handle offers, onboarding, and administrative tools, ensuring timely processing and compliance.

Qualifications

• Associate degree required; four years' experience or equivalent.
• Knowledge of HR policies, payroll actions, and record keeping.
• Experience with background checks and interviewing.

Responsibilities

• Coordinates staffing, screens applicants, and schedules interviews.
• Manages payroll actions, hire dates, and forms with HR/Payroll.
• Coordinates pre-employment testing and confidential results.
• Prepares offer letters and onboarding paperwork; tracks equipment.
• Maintains personnel, medical, and training files; assists AZ POST audits.
• Provides policy information to staff and management.
• Supports investigations, discipline processes, and related admin tasks.
• Performs other duties as assigned.

Skills

Active listening

Critical thinking

Diplomatic communication

Customer service

Presentation

Problem recognition

Problem solving

Multi-tasking

Time management

Analytical thinking

Analytical writing

Typing

Data entry

Education

Associate degree in HR / Business Admin or related field

Tools

Spillman System

Guardian Alliance Background System

Job description

This position assists the Sheriff’s Office (S.O.) in staffing vacant positions, recruitment services, and community outreach. The position provides consultation/information regarding County and S.O. policies, procedures, rules, and regulations to management and employees. The position is responsible for ensuring employee information in the Spillman System is established, maintained, and accurate.

Supervisory Responsibilities

This position does not supervise other employees.

Essential Duties and Responsibilities

• Coordinates S.O. staffing process; screens applicants for minimum qualifications; processes S.O. applications; assists in creating applicant questions; schedules and participates in interviews; conducts criminal and employment background checks, records checks with law enforcement agencies; and FBI/DPS finger print clearance cards. (20%)
• Assigns Deputy and Detention applicants for salary step placement; Receives salary and hire date information from Human Resources Department for Administrative employees. Completes Personnel/Payroll Authorization forms ensuring that the information is submitted timely; prepares Personnel/Payroll Authorization forms for S.O. personnel actions including new hires, rehires, salary increases, terminations, etc.; resolves issues regarding actions with Bureau Commanders, Human Resources Department and Payroll Department. (20%)
• Coordinates S.O. pre-employment drug, psychological, medical, polygraph and Computer Voice Stress Analyzer (CVSA) testing program; ensures accuracy and confidentiality of information; schedules testing appointments with applicants; monitors test results and advises administration, as necessary, of negative outcomes. (20%)
• Prepares candidate offer letters and insures new hire packets are completed; submits all employment paperwork to Human Resources; creates exit interview letters and processes termination materials. Coordinates and completes the issuance, tracking, and maintenance of employee administrative tools and assigned resources, including identification/access cards, keys, credit cards, cellular phones, equipment, and other necessary administrative items. Ensures employees receive required resources in a timely manner and maintains accurate records of items issued, returned, replaced, or deactivated. (10%)
• Maintains personnel, medical, training, and internal investigation files of S.O. staff. Coordinates and assists with Arizona Peace Officer Standards and Training Board (AZ POST) audits. Performs accurate data entry into Spillman database. (10%)
• Provides information on rules, regulations, policies, and procedures in response to questions or requests from S.O. employees, administration, or Bureau Commanders regarding staffing. (10%)
• Provides administrative and operational support for professional standards investigations, ethics complaints, disciplinary documentation, and related administrative processes. (10%)
• Performs other duties as assigned.

Budget Responsibilities

This position has no responsibility over any types of budget.

Project Responsibilities

This position provides project research and support on process improvement projects.

Oral Communication Duties

This position trains colleagues, explains County procedures or processes, conducts and participates in meetings, and gives presentations.

Written Communication Duties

This position creates or edits documents, internal memos, emails, formal letters and reports.

Interactions With The General Public

Interacts extensively with employees, customers, the general public, vendors, regulatory bodies, and other groups and/or individuals and Institutions over the telephone, by email, and/or in person.

Interactions Specifically With Customers

Frequently (More than 25% but less than 40% in a year)

Minimum Qualifications

Associates Degree in Human Resources, Business Administration or related field, and four(4) years experience; or any equivalent combination of education, training and experience which demonstates the ability to perform the essential duties and responsibilities of the job.

Professional Credentials Required/Preferred

Professional in Human Resources (PHR) Certification by Human Resources Certification Institute (HRCI) or Society for Human Resource Management-Certified Professional (SHRM-CP) Certification by Society for Human Resource Management (SHRM) preferred.

Arizona Criminal Justice Intelligence System (ACJIS) Certification and Notary Public License required.

Must possess and maintain a valid Driver’s License if position duties require.

Knowledge Required

Spillman System; Guardian Alliance Background System; Federal, State, Local laws, regulations, Statutes, labor laws and interviewing skills.record keeping; Policy and procedurs; specialized computer hardware and software applications.

Skills Required

Active listening; critical thinking; communicating diplomatically; customer service; presentation (small to medium groups); problem recognition; problem solving;multi-tasking and time management; analytical thinking; analytical writing; typing and data entry.

Abilities Required

Imagine outcomes of particular actions; consider options, risks, and benefits; recognize problems; solve problems sensibly and swiftly using deductive reasoning; express one's self through written words and orally; read and write at professional level and multi-task.

Physical Demands

• Occasionally stands to present; routinely stands to attend to customers.
• Routinely sits to complete report, to operate computers and to complete a program.
• May be required to lift work related materials or equipment up to 30 lbs.
• Routinely requires dexterity for keyboard operation.
• Incumbents in this position may be required to occasionally walk to and from work sites. Constantly bends, stoops, and/or twist.

Work Environment

Incumbents in this position regularly spend time in the office environment; occasionally spend time in classroom(s); and occasionally spend time in outdoor areas. May be required to travel to other County locations and outside of County.

Safety Risk Exposure

Incumbents in this position are generally not exposed to safety risk. Occasionally may become exposed to telephone verbal abuse by customers or citizens and individuals with high level of emotional distress.

Protective Gear & Safety Manuals

Incumbents in this position are required to constantly follow written safety procedures and manuals relevant to the division or department.

Consequences Of Error

Potential errors can result in unfavorable public perceptions and legal ramifications.

Security Requirements

Incumbents in this position are required to be a U.S citizen with zero felony convictions and possess a valid Arizona Driver’s License. Prior to being hired, all incumbents in this position are subject to a background check, as well as written and oral examinations.