HR Generalist & Scheduling Specialist – On-Site

Bethesda Health And Housing; Willmar (MN); On-site; USD 30,000 - 34,000; Full time

Job summary

Bethesda Health And Housing in Willmar, MN is seeking a Human Resources Generalist to support scheduling and HR functions across ancillary departments. The role ensures accurate timekeeping, onboarding, and payroll prep while aligning with Bethesda's values and policies.

The position is full-time, hourly, non-exempt, with a standard 8:00 a.m.–4:30 p.m. schedule, and requires strong organization, communication, and confidentiality in a healthcare setting.

Qualifications

• High school diploma or equivalent required; post-secondary education preferred.
• Minimum of 2 years scheduling, staffing, or administrative coordination experience in healthcare or senior living is preferred.
• Strong organization, time management, communication, and customer service skills.
• Experience building schedules for large or multi-department teams.
• Proficiency with OnShift scheduling software and Microsoft Office.

Responsibilities

• Build & Maintain Department Schedules - Create, publish, and maintain master and daily schedules for assigned ancillary departments in OnShift; process time-off requests, shift trades, and schedule changes accurately and ahead of posting deadlines.
• Manage Daily Coverage & Call-Ins - Monitor call-ins and open shifts each day; secure replacement coverage by phone, text, and messaging; elevate gaps that put minimum coverage or service levels at risk.
• Maintain Rotational Schedules & Staffing Levels - Manage rotational schedule templates and weekend and holiday rotations.
• Track Time Off & Attendance - Record paid personal leave and gather daily absentee information and report occurrences under Bethesda's attendance policy.
• Partner with Department Directors and HR Department - Meet regularly with ancillary department directors and Human Resources regarding coverage needs, open positions, time-off planning, and recurring staffing gaps; elevate unresolved issues promptly.
• Ensure Payroll Accuracy & Documentation - Review timecards, missed punches, and schedule variances ahead of each pay period close; keep staffing records and scheduling documentation accurate and current; orient new team members to Bethesda's scheduling processes.
• Provide Hands-On HR Support to Managed sites - Partner with on-site HR representatives and leadership to ensure strong onboarding and compliance practices and consult on people-related topics.

Skills

Scheduling experience

Strong organization

Time management

Communication

Customer service

Experience building schedules

Education

High school diploma or equivalent

Post-secondary education preferred

Tools

OnShift scheduling software

Microsoft Office (Excel, Outlook, Word, Teams)

Job description

Bethesda Health And Housing in Willmar, MN is seeking a Human Resources Generalist to support scheduling and HR functions across ancillary departments. The role ensures accurate timekeeping, onboarding, and payroll prep while aligning with Bethesda's values and policies.

The position is full-time, hourly, non-exempt, with a standard 8:00 a.m.–4:30 p.m. schedule, and requires strong organization, communication, and confidentiality in a healthcare setting.