Human Resource Generalist

Bethesda-7; Willmar (MN); On-site; USD 30,000 - 33,000; Full time

Job summary

Bethesda is seeking a Human Resources Generalist to partner with workforce planning, scheduling staff in ancillary departments, and ensure compliant onboarding and coaching. This on-site role supports day-to-day HR operations and scheduling, driving engagement and consistency across teams.

The position involves coordinating master and daily schedules, managing coverage, and maintaining attendance records while adhering to Bethesda values and policies.

Qualifications

• High school diploma or equivalent required.
• Post-secondary education preferred.
• Experience in scheduling or administrative coordination in healthcare is a plus.

Responsibilities

• Build and maintain department schedules for ancillary departments.
• Manage daily coverage and call-ins to ensure coverage.
• Maintain rotational schedules and staffing levels.
• Track time off and attendance.

Skills

Scheduling experience

Organizational skills

Communication skills

Customer service skills

OnShift scheduling software

Microsoft Office

Education

High school diploma

Post-secondary education

Tools

OnShift

Microsoft Office

Job description

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Human Resource Generalist

Full-Time Willmar, MN, US

4 days ago Requisition ID: 10679

Salary Range: $21.83 To $24.58 Hourly

BETHESDA

Human Resources Generalist

As a Human Resources Generalist, you'll serve as a key partner to workforce planning with scheduling staff in our ancillary departments, and compliance with employee coaching and onboarding. You'll ensure HR Practices reflect our values and support a thriving, high-performing team. Your role bridges day-to-day support for the HR department and scheduling - helping to drive engagement, consistency, and a culture where people grow and stay.

Employment Type

Hourly, Non-Exempt

Classification

Hourly, Non-Exempt

Schedule

80 hours per pay periodI Monday-Friday, 8:00 a.m. - 4:30 p.m.

Pay Range

$21.83 - $24.58 per hour, based on experience and qualifications

Location

On-Site I Bethesda Grand in Wilmar

Reports To

Director of Human Resources

Dress Code

Business casual, with Bethesda identification badge.

Job responsibilities

• Build & Maintain Department Schedules - Create, publish, and maintain master and daily schedules for assigned ancillary departments in OnShift; process time-off requests, shift trades, and schedule changes accurately and ahead of posting deadlines.
• Manage Daily Coverage & Call-Ins - Monitor call-ins and open shifts each day; secure replacement coverage by phone, text, and messaging; elevate gaps that put minimum coverage or service levels at risk.
• Maintain Rotational Schedules & Staffing Levels - Manage rotational schedule templates and weekend and holiday rotations.
• Track Time Off & Attendance - Record paid personal leave and gather daily absentee information and report occurrences under Bethesda's attendance policy.
• Partner with Department Directors and HR Department - Meet regularly with ancillary department directors and Human Resources regarding coverage needs, open positions, time-off planning, and recurring staffing gaps; elevate unresolved issues promptly.
• Ensure Payroll Accuracy & Documentation - Review timecards, missed punches, and schedule variances ahead of each pay period close; keep staffing records and scheduling documentation accurate and current; orient new team members to Bethesda's scheduling processes.
• Provide Hands-On HR Support to Managed sites - Partner with on-site HR representatives and leadership to ensure strong onboarding and compliance practices and consult on people-related topics.
• Other Duties as Assigned - The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all-inclusive.

Qualifications

• High school diploma or equivalent required; post-secondary education (diploma, associate's degree, or higher) preferred.
• Minimum of 2years of scheduling, staffing, or administrative coordination experience in healthcare or senior living is preferred but not required.
• Strong organization, time management, communication, and customer service skills.
• Experience building schedules for large or multi-department teams.
• Proficiency with OnShift scheduling software, Microsoft Office (Excel, Outlook, Word, Teams).
• Ability to manage competing priorities and stay composed through frequent interruptions and last-minute changes.
• Ability to maintain strict confidentiality of employee and resident information.

Physical & Mental Demands

• Primarily light work, requiring frequent periods of sitting at a workstation.
• Regular walking, standing, bending, stooping, pushing, and pulling.
• Occasional squatting, kneeling, and reaching above shoulder level.
• Occasional lifting of up to 20 pounds.
• Sustained judgment, initiative, and problem-solving amid frequent interruptions.

Acknowledgment

I have read this job description and understand the responsibilities and requirements of this position.