HR & Front Desk Administrator

Baptist Health Care; Pensacola (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Baptist Health Care in Pensacola, FL is seeking an HR Specialist to coordinate day-to-day HR operations, greet guests, answer calls and support the HR team. The role requires handling confidential information and onboarding Workforce Members while maintaining a professional, efficient front desk presence.

The ideal candidate has a high school diploma, 6 months of customer service or administrative experience, and 0-1 year of HR exposure.

Qualifications

• High School Diploma or equivalent required.
• 6 months customer service and/or administrative experience required.
• 0-1 year HR experience preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong verbal and written communication skills.
• Excellent planning, time management and organizational skills.
• Ability to multi-task with frequent interruptions.

Responsibilities

• Front office receptionist responsibilities include handling incoming calls and greeting visitors and guests.
• Manages resource scheduling utilizing Microsoft Outlook calendars (e.g. conference rooms) and ensure they are properly set up for meetings.
• Tracks office supply inventory and order office supplies, as needed.
• Provides administrative support with various administrative tasks (redirecting calls, timely dissemination of office correspondences).
• Maintains orderly conference rooms, workrooms, kitchens, and lobby.
• Responds to calls and visits from team members, contingent workers, other visitors including the public at large; determines the urgency of the situation.
• Deals discreetly with sensitive confidential information contained in departmental minutes, reports, and other documents.
• Manages the process for all status changes and transfers within Baptist Health Care.
• Manages the on-boarding process for Workforce Members at Baptist Health Care.
• Knowledgeable and advises team members and leaders on proper human resource policies and procedures.
• Ability to handle sensitive information with confidentiality and professionalism.

Skills

Communication skills

Time management

Organizational skills

Customer service

Education

High School Diploma or Equivalent

Tools

Microsoft Office Suite

Job description

Baptist Health Care in Pensacola, FL is seeking an HR Specialist to coordinate day-to-day HR operations, greet guests, answer calls and support the HR team. The role requires handling confidential information and onboarding Workforce Members while maintaining a professional, efficient front desk presence.

The ideal candidate has a high school diploma, 6 months of customer service or administrative experience, and 0-1 year of HR exposure.