HR Specialist

Baptist Health Care; Pensacola (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Baptist Health Care in Pensacola, FL is seeking an HR Specialist to coordinate day-to-day HR operations, greet guests, answer calls and support the HR team. The role requires handling confidential information and onboarding Workforce Members while maintaining a professional, efficient front desk presence.

The ideal candidate has a high school diploma, 6 months of customer service or administrative experience, and 0-1 year of HR exposure.

Qualifications

• High School Diploma or equivalent required.
• 6 months customer service and/or administrative experience required.
• 0-1 year HR experience preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong verbal and written communication skills.
• Excellent planning, time management and organizational skills.
• Ability to multi-task with frequent interruptions.

Responsibilities

• Front office receptionist responsibilities include handling incoming calls and greeting visitors and guests.
• Manages resource scheduling utilizing Microsoft Outlook calendars (e.g. conference rooms) and ensure they are properly set up for meetings.
• Tracks office supply inventory and order office supplies, as needed.
• Provides administrative support with various administrative tasks (redirecting calls, timely dissemination of office correspondences).
• Maintains orderly conference rooms, workrooms, kitchens, and lobby.
• Responds to calls and visits from team members, contingent workers, other visitors including the public at large; determines the urgency of the situation.
• Deals discreetly with sensitive confidential information contained in departmental minutes, reports, and other documents.
• Manages the process for all status changes and transfers within Baptist Health Care.
• Manages the on-boarding process for Workforce Members at Baptist Health Care.
• Knowledgeable and advises team members and leaders on proper human resource policies and procedures.
• Ability to handle sensitive information with confidentiality and professionalism.

Skills

Communication skills

Time management

Organizational skills

Customer service

Education

High School Diploma or Equivalent

Tools

Microsoft Office Suite

Job description

The HR Specialist is responsible for coordinating day-to-day HR operational functions. This position provides general front desk coverage including greeting guests, answering, and directing incoming calls, maintaining supplies and reception area appearance as well as mail distribution. This position also provides a variety of administrative duties in support of the Human Resources department and must have the ability to maintain confidentiality and handle sensitive information with discretion. This role is very diverse and requires the ability to multi-task, take independent initiative, properly organize and prioritize in order to meet deadlines while managing competing priorities. This position relies on Human Resources knowledge to assist team member needs, ability to perform a variety of tasks, using personal judgment while working independently with frequent interruptions. Must embrace a strong customer service mentality and function with a high degree of professionalism.

Responsibilities

• Front office receptionist responsibilities include handling incoming calls and greeting visitors and guests.
• Manages resource scheduling utilizing Microsoft Outlook calendars (e.g. conference rooms) and ensure they are properly set up for meetings.
• Tracks office supply inventory and order office supplies, as needed.
• Provides administrative support with various administrative tasks (redirecting calls, timely dissemination of office correspondences).
• Maintains orderly conference rooms, workrooms, kitchens, and lobby.
• Responds to calls and visits from team members, contingent workers, other visitors including the public at large; determines the urgency of the situation.
• Deals discreetly with sensitive confidential information contained in departmental minutes, reports, and other documents.
• Manages the process for all status changes and transfers within Baptist Health Care.
• Manages the on-boarding process for Workforce Members at Baptist Health Care.
• Knowledgeable and advises team members and leaders on proper human resource policies and procedures.
• Ability to handle sensitive information with confidentiality and professionalism.

Qualifications

• High School Diploma or Equivalent Required
• 6 months customer service and/or administrative experience Required
• 0-1 year Previous HR experience Preferred

Required Skills, Knowledge and Abilities

• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent planning, time management and organizational skills.
• Strong ability to build and maintain effective working relationships.
• Good understanding of core HR processes and procedures.
• Ability to multi-task with frequent interruptions.
• Demonstrates critical thinking.

About Us

Baptist Health Care is a not-for-profit health care system committed to improving the quality of life for people and communities in northwest Florida and south Alabama. The organization includesthree hospitals, four medical parks,Andrews Institute for Orthopaedic & Sports Medicine, and an extensive primary and specialty care provider network. With more than 4,000 team members, Baptist Health Care is one of the largest non-governmental employers in northwest Florida.

Baptist Health Care, Inc. is an Equal Opportunity Employer. BHC maintains and enforces a policy that prohibits discrimination against any workforce members or applicants for employment because of sex, race, age, color, disability, marital status, national origin, religion, genetic information, or other category protected by federal, state or local law. Certain positions may require a Level 2 Background check through AHCA. Additional information about this requirement can be found here: Florida Care Provider Background Screening Clearinghouse

Job Info

• Job Identification 11149
• Job Category Clerical
• Posting Date 10/14/2026, 06:55 PM
• Locations 125 Baptist Way, Pensacola, FL, 32503, US
• Job Schedule Full time
• Job Shift Day
• FTE 1.0 FT

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