Front Desk & Admin Coordinator (Confidential)

Pruitthealth Corporation; Pensacola (FL); On-site; USD 24,000 - 32,000; Full time

Job summary

PruittHealth Corporation in Pensacola, FL is seeking a Receptionist HCC to perform day-to-day administrative, secretarial, and front-desk duties, following established procedures and guidance from the Office Supervisor.

The role requires handling incoming calls, maintaining confidentiality, typing at least 50 wpm, greeting visitors, supporting residents and staff, processing statements and payroll-related tasks, and assisting with file maintenance and inventory as needed.

Qualifications

• High school diploma or equivalent.
• At least six (6) months experience in payroll, insurance and/or clerical position.
• Prefer two (2) years of experience in payroll, insurance and/or clerical position.
• Courses in payroll, bookkeeping, office procedures, and other related subjects.

Responsibilities

• Answers incoming telephone calls and directs to appropriate person or department.
• Maintains confidentiality of all pertinent personnel information.
• Types documents, reports, letter, etc. at least 50 words per minute with high accuracy.
• Greet visitors, guests, residents, sales people and others, and monitor or report suspicious persons or situations.
• Prepares and mail statements in accordance with established billing procedures.
• Assists in preparing time cards and distributing payroll checks.
• Maintains current file and listing of residents, emergency phone numbers, on-call personnel, etc.
• Notifies supervisor of pending absence or tardiness within the time frame described in personnel handbook.
• Assists with supply inventory.

Skills

Clerical experience

Payroll knowledge

Confidentiality

Customer service

Education

High school diploma or equivalent

Job description

PruittHealth Corporation in Pensacola, FL is seeking a Receptionist HCC to perform day-to-day administrative, secretarial, and front-desk duties, following established procedures and guidance from the Office Supervisor.

The role requires handling incoming calls, maintaining confidentiality, typing at least 50 wpm, greeting visitors, supporting residents and staff, processing statements and payroll-related tasks, and assisting with file maintenance and inventory as needed.