HR Credentialing Specialist

AMBASSADOR ACADEMY ROBOTS & MENTORS; Philadelphia (Philadelphia County); Remote; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

Opportunity for advancement

Training & development

Job summary

A rapidly expanding youth program organization is seeking an HR & Credentialing Specialist to manage onboarding and compliance across multiple sites. This key role involves ensuring that all staff members meet necessary state and partner requirements before working with children. Ideal candidates will have over 2 years of HR experience, a strong attention to detail, and a good understanding or the capability to learn Pennsylvania childcare regulations. The position offers top-tier pay and opportunities for growth.

Qualifications

• 2+ years of HR, credentialing, & compliance experience in childcare, OST, healthcare, or education preferred.
• Strong understanding or ability to learn PA childcare regulations (3270/OCDEL).
• Manage 50-100 staff files with extreme attention to detail.
• Clear communicator who can follow up professionally and consistently.

Responsibilities

• Manage onboarding processes from offer letter to first day.
• Process background checks and compliance documentation.
• Provide weekly compliance updates to leadership.
• Conduct internal and assist with external file audits.
• Provide weekly compliance updates to leadership.
• Coordinate with Site Directors to ensure staffing readiness across locations.
• Conduct monthly internal file audits and assist with external licensing audits.

Skills

HR experience

Attention to detail

Clear communication

Technical proficiency

Tools

HRIS software

Job description

Benefits:

• Competitive salary
• Opportunity for advancement
• Training & development

About the Role

Robots & Mentors is rapidly expanding and seeking a highly organized HR & Credentialing Specialist to manage onboarding, background clearances, and compliance for our multi-site youth programs. This role ensures every staff member meets state (OCDEL) and school-partner requirements before working with children. If you excel at systems, documentation, and keeping teams compliant and audit-ready, this is your position.

What You’ll Do

Manage onboarding from offer letter to first day.

Process background checks, clearances, health assessments, CPR/First Aid, and mandatory trainings.

Maintain digital personnel files, trackers, and audit-ready documentation.

Support hiring activities: screening calls, scheduling, interviewing, reference checks, and file collection.

Provide weekly compliance updates to leadership.

Coordinate closely with Site Directors to ensure staffing readiness across all locations.

Conduct monthly internal file audits and assist with external licensing audits.

What We’re Looking For

2+ years of HR, credentialing, & compliance experience -Required (childcare, OST, healthcare, or education preferred).

Strong understanding of— or the ability to quickly learn—PA childcare regulations (3270/OCDEL).

Extreme attention to detail with the ability to manage 50–100 staff files.

Clear communicator who can follow up professionally and consistently.

Tech-savvy and comfortable working independently in a remote environment.

Why Join Us?

Top-tier pay for HR/Credentialing specialists.

A mission-driven organization impacting hundreds of children daily.

A growing company with opportunities to expand your role over time.