HR Coordinator: Onboarding, Admin & Exec Support

Washington Athletic Club; Seattle (WA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, vision

Life insurance

401(K) with employer match

Paid Time Off

Holiday pay

Employee Assistance Program

Fitness Reimbursement

ORCA Passport Program

Pet insurance

Free daily meal

Spa discount

Job summary

The Washington Athletic Club (WAC) is seeking a Human Resources Coordinator to provide administrative and operational support to the HR department. This role supports onboarding, HR programs, executive scheduling, internal communications, and organizational initiatives in a busy club environment.

The ideal candidate is organized, professional, detail-oriented, and able to manage confidential information with discretion while collaborating with leadership and employees across the organization.

Qualifications

• Two or more years of administrative, executive support, human resources, or related experience preferred.
• Experience handling confidential information and sensitive situations.
• Experience supporting senior leaders or executives is preferred.

Responsibilities

• Coordinate and facilitate new employee onboarding, including orientation scheduling, paperwork completion, and employee introduction processes.
• Assist with maintaining employee records and HR documentation.
• Administer the Club's ORCA transportation program, including enrollments, changes, terminations, and employee inquiries.
• Support benefits, payroll, and HR-related administrative functions as assigned.
• Assist with union reporting and submission requirements, ensuring accuracy and timely completion.
• Prepare HR correspondence, forms, and employee communications.
• Support recruiting and hiring activities, including interview scheduling and candidate communication.
• Assist with employee recognition and engagement initiatives.
• Serve as a point of contact for meeting coordination and executive scheduling matters.
• Handle sensitive and confidential information with professionalism and discretion.
• Internal Communications & Administration
• Coordinate and distribute the employee newsletter and other internal communications.
• Take meeting notes and prepare summaries, action items, and follow-up communications.
• Assist with planning and coordination of employee events, leadership meetings, and organizational initiatives.
• Track action items and deadlines resulting from meetings and projects.
• Maintain organized electronic and paper filing systems.
• Support special projects and initiatives for the Human Resources department and CEO.

Skills

Administrative support

HR coordination

Confidential information handling

Executive scheduling

Communication skills

Organization

Tools

Microsoft Office Suite

Outlook

Excel

Teams

Job description

The Washington Athletic Club (WAC) is seeking a Human Resources Coordinator to provide administrative and operational support to the HR department. This role supports onboarding, HR programs, executive scheduling, internal communications, and organizational initiatives in a busy club environment.

The ideal candidate is organized, professional, detail-oriented, and able to manage confidential information with discretion while collaborating with leadership and employees across the organization.