Senior Event Coordinator

Washington Athletic Club; Seattle (WA); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(K) with employer match

Paid time off

Holiday pay

Employee assistance program

Fitness reimbursement

ORCA transit pass

Pet insurance

Free daily meals

Job summary

Washington Athletic Club is seeking a Senior Event Coordinator to plan, manage and execute a diverse portfolio of member-focused events. You will collaborate with the Learn & Grow, Engagement Team, and WAC Gives Back committees to deliver impactful programming, including the Jubilee Casino and seasonal celebrations.

The role requires strong organizational and communication skills, experience with volunteers, and the ability to lead multiple events simultaneously, including budget oversight and

Qualifications

• 3+ years of event planning, hospitality, club, nonprofit, or related experience; private club experience preferred.
• Proven ability to manage multiple events and projects simultaneously.
• Strong organizational skills and exceptional attention to detail.
• Excellent interpersonal, customer service, and relationship-building skills.
• Outstanding written and verbal communication abilities.
• Experience working with volunteer committees, boards, or member-led organizations.
• Strong project management and problem-solving skills.
• Ability to work independently while collaborating effectively with cross-functional teams.

Responsibilities

• Plan, coordinate, and execute educational, social, networking, philanthropic, and seasonal events.
• Serve as the staff liaison to the Learn & Grow, Engagement Team, and WAC Gives Back committees.
• Lead the planning and execution of the Jubilee Casino and other signature Club programs.
• Manage event logistics, timelines, registrations, room setups, vendors, entertainment, catering, and on-site operations.
• Develop and distribute event communications and promotional materials.
• Monitor event budgets, process invoices, and track financial performance.
• Collaborate with internal departments to ensure seamless event execution and exceptional member experiences.
• Evaluate event success and provide recommendations for continuous improvement.
• Support additional Club events and special projects as assigned.

Skills

Event planning

Hospitality

Project management

Communication

Customer service

Volunteer coordination

Microsoft Office

Budgeting

Tools

Event management software

Microsoft Office Suite

Job description

Description

The Senior Event Coordinator is responsible for planning, managing, and executing a diverse portfolio of member-focused events that foster engagement, learning, philanthropy, and community within the Washington Athletic Club. This role serves as the primary staff liaison for the Learn & Grow, Engagement Team, and WAC Gives Back committees, partnering with volunteer leaders to develop and deliver impactful programming. The position also leads the planning and execution of the Club's annual Jubilee Casino, seasonal celebrations, signature member events, and other special projects throughout the year.

Key Responsibilities

• Plan, coordinate, and execute educational, social, networking, philanthropic, and seasonal events.
• Serve as the staff liaison to the Learn & Grow, Engagement Team, and WAC Gives Back committees.
• Lead the planning and execution of the annual Jubilee Casino event and other signature Club programs.
• Manage event logistics, timelines, registrations, room setups, vendors, entertainment, catering, and on-site operations.
• Develop and distribute event communications and promotional materials.
• Monitor event budgets, process invoices, and track financial performance.
• Collaborate with internal departments to ensure seamless event execution and exceptional member experiences.
• Evaluate event success and provide recommendations for continuous improvement.
• Support additional Club events and special projects as assigned.

Qualifications & Skills

• 3+ years of event planning, hospitality, club, nonprofit, or related experience; private club experience preferred.
• Proven ability to manage multiple events and projects simultaneously.
• Strong organizational skills and exceptional attention to detail.
• Excellent interpersonal, customer service, and relationship-building skills.
• Outstanding written and verbal communication abilities.
• Experience working with volunteer committees, boards, or member-led organizations.
• Strong project management and problem-solving skills.
• Ability to work independently while collaborating effectively with cross-functional teams.
• Proficiency in Microsoft Office Suite and event management/registration platforms.
• Ability to work flexible hours, including evenings and weekends.
• Positive, professional, and service-oriented approach with a passion for creating memorable experiences.

Benefits

• Benefit package for full-time team members: medical, dental, vision, life insurance, short-term disability insurance
• Paid Time Off (PTO) – accrues at a rate of .0519 hours per hours worked to a maximum of 108 hours per year
• 9 paid holidays per year
• 401(K) with employer match
• Employee Assistance Program
• Fitness Reimbursement Program
• ORCA Passport Program
• Pet insurance available
• Free daily meal (soup/salad bar)
• Discount on spa services and products

This position is ideal for a highly organized, energetic, and member-focused event professional who thrives in a collaborative environment and enjoys bringing people together through exceptional programming and events.