Executive & Human Resources Coordinator

Socket.dev; Seattle (WA); On-site; USD 55,000 - 72,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

PTO accrue 0.0519h per hour up to 108h

9 paid holidays per year

401(K) with employer match

Employee Assistance Program

Fitness Reimbursement

ORCA Passport Program

Pet insurance

Free daily meal (soup/salad bar)

Discount on spa services

Job summary

The Washington Athletic Club (WAC) is seeking an Executive & Human Resources Coordinator to provide administrative and operational support to the CEO and HR department. This role focuses on onboarding, HR programs, executive scheduling, internal communications, and organizational initiatives.

The ideal candidate is organized, professional, and discreet, with the ability to handle confidential information and support senior leaders across the club’s operations.

Qualifications

• Two or more years of administrative or HR experience preferred.
• Experience handling confidential information and sensitive situations.
• Experience supporting senior leaders or executives is preferred.

Responsibilities

• Coordinate new employee onboarding, orientation scheduling, and introductions.
• Maintain employee records and HR documentation; support ORCA program.
• Assist with benefits, payroll, and HR administrative functions.
• Support recruiting, interview scheduling, and candidate communication.
• Prepare HR correspondence and employee communications.
• Manage CEO calendar, meetings, and executive scheduling.
• Prepare materials for executive meetings and leadership discussions.
• Coordinate internal communications and distribute employee newsletters.
• Track action items, deadlines, and maintain filing systems.

Job description

Description

As one of the nation's premier private athletic clubs and a Seattle institution, The Washington Athletic Club (WAC) is not simply a place to work, but a place to belong. The WAC features extensive amenities, such as fitness centers, a stunning pool, three restaurants, a hotel, a spa, banquet halls, and more. Built in 1930, our beautifully maintained 21-story building in downtown Seattle has landmark status.

The WAC is seeking individuals who are dedicated to being the best and are willing to embrace the Club's five core values: Leadership, Excellence, Integrity, Service and Sensitivity.

The Executive & Human Resources Coordinator provides administrative and operational support to both the Chief Executive Officer and the Human Resources department. This highly visible role serves as a key resource in supporting employee onboarding, HR programs, executive scheduling, internal communications, and organizational initiatives. The ideal candidate is organized, professional, detail-oriented, and able to manage confidential information with discretion.

Essential Duties and Responsibilities

Human Resources Support

• Coordinate and facilitate new employee onboarding, including orientation scheduling, paperwork completion, and employee introduction processes.
• Assist with maintaining employee records and HR documentation.
• Administer the Club's ORCA transportation program, including enrollments, changes, terminations, and employee inquiries.
• Support benefits, payroll, and HR-related administrative functions as assigned.
• Assist with union reporting and submission requirements, ensuring accuracy and timely completion.
• Prepare HR correspondence, forms, and employee communications.
• Support recruiting and hiring activities, including interview scheduling and candidate communication.
• Assist with employee recognition and engagement initiatives.

Executive Support

• Manage the CEO's calendar, including scheduling appointments, meetings, and special events.
• Coordinate internal and external meetings, including meeting invitations, room reservations, agenda preparation, and logistical support.
• Prepare materials, presentations, and reports for executive meetings and leadership discussions.
• Serve as a point of contact for meeting coordination and executive scheduling matters.
• Handle sensitive and confidential information with professionalism and discretion.

Internal Communications & Administration

• Coordinate and distribute the employee newsletter and other internal communications.
• Take meeting notes and prepare summaries, action items, and follow-up communications.
• Assist with planning and coordination of employee events, leadership meetings, and organizational initiatives.
• Track action items and deadlines resulting from meetings and projects.
• Maintain organized electronic and paper filing systems.
• Support special projects and initiatives for the Human Resources department and CEO.

Qualifications

Education & Experience

• Two or more years of administrative, executive support, human resources, or related experience preferred.
• Experience handling confidential information and sensitive situations.
• Experience supporting senior leaders or executives is preferred.

Knowledge, Skills & Abilities

• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and deadlines simultaneously.
• High level of professionalism and discretion.
• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong attention to detail and accuracy.
• Ability to work independently while maintaining strong collaboration with leadership and employees.
• Customer service mindset and a positive, solutions-oriented approach.

BENEFIT INFORMATION

• Benefit package for full-time team members: medical, dental, vision, life insurance, short-term disability insurance
• Paid Time Off (PTO) - accrues at a rate of .0519 hours per hours worked to a maximum of 108 hours per year
• 9 paid holidays per year
• 401(K) with employer match
• Employee Assistance Program
• Fitness Reimbursement Program
• ORCA Passport Program
• Pet insurance available
• Free daily meal (soup/salad bar)
• Discount on spa services and products

At the Washington Athletic Club, we believe our people are our greatest asset. This role is ideal for someone who enjoys building relationships, staying organized, and making a meaningful impact across the organization.