HR Coordinator: Luxury Beauty Recruiting & Scheduling

24 Seven Talent; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Our client, a global luxury retail company, is seeking an HR Coordinator to provide administrative and coordination support across the employee and candidate lifecycle. This role will focus on interview scheduling, calendar management, candidate communications, maintaining HR records, and supporting the broader HR team.

The HR Coordinator will coordinate interviews across calendars and time zones, serve as the primary point of contact for candidates, manage recruitment data, and assist with

Qualifications

• 1-2 years of HR, recruiting coordination, or related experience.
• Strong organizational and time-management skills.
• Excellent calendar management and scheduling.
• Strong written and verbal communication.
• Detail-oriented with ability to handle confidential information.
• Experience with HR systems or applicant tracking systems.

Responsibilities

• Coordinate and schedule interviews across calendars, time zones, and stakeholders.
• Serve as a primary point of contact for candidates, providing timely communication and scheduling updates.
• Coordinate interview logistics and ensure details and materials are provided to candidates and interviewers.
• Follow up with interviewers and hiring managers to document candidate feedback.
• Maintain accurate candidate information within applicant tracking systems and HR databases.
• Update recruiting trackers, reports, and dashboards to show hiring activity and candidate status.
• Assist with preparing job postings, employment documents, offer letters, and other HR materials.
• Coordinate reference checks and collect required employment information.
• Support the hiring process to move candidates through each stage in a timely manner.
• Assist with onboarding coordination for a smooth candidate-to-employee transition.
• Support internship, campus recruiting, and other talent programs as needed.
• Maintain organized employee and candidate records with data accuracy and confidentiality.
• Respond to routine inquiries and direct questions to the appropriate HR partner.
• Coordinate HR meetings, team activities, and employee engagement initiatives.

Skills

Interview scheduling

Calendar management

Candidate communication

HR systems

Confidential information handling

Multitasking

Interdepartmental coordination

Tools

Microsoft Office

Google Workspace

Applicant Tracking Systems

Job description

Our client, a global luxury retail company, is seeking an HR Coordinator to provide administrative and coordination support across the employee and candidate lifecycle. This role will focus on interview scheduling, calendar management, candidate communications, maintaining HR records, and supporting the broader HR team.

The HR Coordinator will coordinate interviews across calendars and time zones, serve as the primary point of contact for candidates, manage recruitment data, and assist with