HR Coordinator II # 26-23395

Creative Solutions Services, LLC; San Jose (CA); On-site; USD 42,000 - 65,000; Full time

Job summary

US Tech Solutions is seeking an administrative support role to assist with staffing and HR operations. The position involves supporting manufacturing candidate processes, scheduling interviews, and handling onboarding activities in an on-site setting.

The role emphasizes strong attention to detail, excellent communication, and proficiency with MS Word, Excel, PowerPoint, and Outlook. Experience with an ATS such as SmartRecruiters is a plus, with a fast-paced environment and a focus on accuracy.

Qualifications

• Administrative operations knowledge in Staffing/HR
• Must be detail-oriented with strong multi-tasking ability
• Excellent oral and written communication skills
• Proficient with PC and MS Word, Excel, PowerPoint; Outlook calendar usage

Responsibilities

• Supports the hiring process for manufacturing candidates
• Provides high level in-person customer service
• Manages candidate interview scheduling
• Verifies job details in SmartRecruiters
• Creates offer letters and obtains approvals via the SmartRecruiters ATS
• Initiates pre-hire onboarding for new employees
• Enters and audits data in automated systems
• Verifies completeness and accuracy of documents
• Maintains files and provides information to employees and candidates
• Assists in complex administrative processes
• May prepare special reports for management
• Participates in project teams as assigned
• May coordinate candidate interview travel
• Ideates creative solutions for challenges

Job description

Duration: 6 months.

Duties and Responsibilities:

• Supports the hiring process for manufacturing candidates
• Provides excellent and high level in person customer service
• Manages candidate’s interview scheduling
• Verifies details of job in SmartRecruiters
• Creates offer letters and obtains required approvals through the SmartRecruiters applicant tracking system
• Initiate pre-hire on-boarding for new employees
• Enters data into automated systems and audits data entry
• Verifies completeness and accuracy of documents
• Maintains files
• Provides information to employees and candidates
• Assists in complex administrative processes
• May prepare special reports for management
• Participates in project teams as assigned
• May coordinate candidate’s interview travel
• Ideate on creative solutions for challenges

Qualifications

• Strong understanding of administrative operations in Staffing/HR
• Must be very detail-oriented and have a strong ability to multi-task
• Excellent oral and written communication skills
• Proficient at using a PC; highly proficient in the use of MS Word, Excel, and PowerPoint
• Must be proficient calendaring in Outlook and using Intranet/Internet
• Must have experience utilizing an applicant tracking system (ATS).
• Experience with SmartRecruiters a plus
• Able to read, analyze, and interpret company policies and guidelines
• Able to effectively present information and respond to questions from managers and employees
• Able to interact and communicate effectively with employees, candidates, vendors, contractors, and management in a professional manner
• Ability to work in a fast-paced environment
• Aware that governmental employment laws and regulations exist which govern work hours, working conditions, wages, benefits, record keeping, hiring, promotion and termination practices

Skills:

• Strong interpersonal skills with ability to maintain confidentiality, conduct business in ethical manner, present a credible image and accept and follow direction
• Strong experience drafting business correspondence
• Strong organizational skills and attention to detail is an absolute must
• Strong problem solving and critical thinking skills

Education:

• A formal college degree is not a requirement for this role.

Strong experience in any of the following:

• Administration
• Talent Acquisition
• Human Resources
• Customer Service

About US Tech Solutions:

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com

US Tech Solutions

is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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