HR Coordinator & Executive Assistant

Jobot; Laguna Niguel (CA); On-site; USD 75,000 - 85,000; Full time

Job summary

Jobot is seeking a Human Resources Coordinator / Executive Assistant to support day-to-day HR operations and provide administrative backing to HR leadership. This role suits a proactive, organized professional who enjoys operating across HR and executive administration, leveraging technology to improve workflows.

The ideal candidate has a foundation in HR and is comfortable wearing multiple hats, including process improvements and AI-enabled initiatives.

Qualifications

• 3+ years of experience in HR administration or related role.
• Experience supporting HR leadership or executive administration.
• Knowledge of onboarding, recruitment coordination, HR systems, and HR operations.
• Strong organizational skills with ability to manage multiple priorities.
• Excellent communication and service orientation.
• Willingness to learn new systems and leverage AI tools to improve efficiency.
• Discretion handling confidential information with professionalism.
• Proactive and adaptable with a growth mindset.

Responsibilities

• Support daily HR administration, employee records, and department operations.
• Coordinate onboarding, new-hire paperwork, orientation, and lifecycle events.
• Assist with HRIS administration and records accuracy.
• Support recruiting coordination, interview scheduling, and candidate comms.
• Assist HR leadership with scheduling, communications, presentations, and reports.
• Coordinate employee communications, meetings, and HR initiatives.
• Maintain organized processes, documentation, and workflows.
• Identify opportunities to leverage technology and AI tools.
• Handle confidential information with discretion.

Skills

HR administration

Onboarding

Executive support

Organization

Tools

HRIS systems

Office software

AI tools

Job description

Jobot is seeking a Human Resources Coordinator / Executive Assistant to support day-to-day HR operations and provide administrative backing to HR leadership. This role suits a proactive, organized professional who enjoys operating across HR and executive administration, leveraging technology to improve workflows.

The ideal candidate has a foundation in HR and is comfortable wearing multiple hats, including process improvements and AI-enabled initiatives.